Office Manager

KRUSH Labs B.V.; Eindhoven; On-site; EUR 38,000 - 47,000; Full time

Job summary

KRUSH Labs B.V. in Eindhoven seeks an experienced Office Manager to be the welcoming face of the company and ensure a smooth, professional, and enjoyable workplace. This role blends front-office reception with comprehensive office administration, facilities coordination, and employee support.

You will thrive coordinating vendors, deliveries, events, and day-to-day operations while maintaining a proactive, structured approach and strong English communication. Dutch language is an advantage.

Qualifications

• 3+ years in similar role such as executive assistant, office manager, or secretary.
• Strong planning, organizing, and communication skills.
• Proactive, independent, and solution-oriented; adaptable.

Responsibilities

• Welcome visitors, clients, and colleagues in a professional manner.
• Manage incoming calls, emails, and general enquiries.
• Take day-to-day ownership of the office and workplace environment.
• Coordinate office supplies, equipment, catering and workplace needs.
• Liaise with suppliers, contractors, and service providers.
• Coordinate maintenance, repairs, and facility-related matters.
• Ensure the office is organized, presentable, and well-functioning.
• Manage and coordinate all incoming deliveries and packages.

Skills

Planning & Organizing

Communication

Proactive

Office Software

Fluent English

Tools

MS Office

Google Workspace

Job description

Job Summary

Ready to be part of something big?At KRUSH Labs, a privately owned R&D center, we push the boundaries of unmanned systems and advanced hardware.We’rebuilding next-generation platforms that fuse resilient communications, AI-driven autonomy, and precision navigation,designed to perform in the most demanding real-world environments. Join us to tackle complex challenges, turncutting-edgeresearch into deployed technology, and help shape the future of autonomous systems!

We are looking for a proactive,professional,and people-oriented Office Managerto become the welcoming face of our organization and help create a smooth,professionaland enjoyable workplace.

This is a varied role for someone who enjoys being at the center of things. You will combine front-office and reception responsibilities with office management, administration, facilities,coordination,and employee support.

You will be someone who naturally notices what needs to be done, takesownershipand makes things happen — whether that means welcoming an important visitor, organizing an office event, coordinatingsuppliersor making sure the office runs smoothly day to day.

Key Responsibilities:

• Welcome visitors, clients, and colleagues in a professional and friendly manner.

• Manage incoming calls, emails, and general enquiries.

• Take day-to-day ownership of the office and workplace environment.

• Coordinate office supplies, equipment,cateringand other workplace needs.

• Liaise with suppliers, contractors, and service providers.

• Coordinate maintenance, repairs, and facility-related matters.

• Ensure the office is organized, presentable, and well-functioned.

• Manage and coordinate all incoming deliveries and packages.

Technical Qualifications Required

• At least 3 years of experience in a similar role, such as management assistant, office manager, or secretary;

• Strong skills in planning, organizing, and communicating;

• Proactive, independent, and solution-oriented;

• You value structure but are also able to adapt flexibly.

• Good computer skills and familiarity with standard office tools.

• Fluent or strong English; Dutch is an advantage.

• Strong communicationand interpersonal skills.

Why JoinKRUSH Labs?

• This is an exceptional opportunity to bring your own daring concepts to life. What sets Helios Labs apart is our ability to bridge the gap between theoretical research and real-world application.

• Working alongside top talent brings yourexpertiseto a new height. Our Engineers are passionate researchers and PhD scientists who are driven to bring real impact.

• We build solutions for specific needs.We work to address existing hardware specific challenges of a client to ensure they receive practical, high-performance solutions.