Hospitality Finance Assistant: Income Audit & A/R

The Hoxton; Amsterdam; On-site; EUR 38,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

25 days holiday and pension

Food on shift

Free night at The Hoxton and a meal on

Training and development

Volunteer time off

Discounts across The Hoxton and Ennism

OpenUp access

Job summary

The Hoxton Amsterdam is seeking a Finance Assistant to join a small but pivotal finance team. You will support management accounts for hotels and restaurants, reporting to the Director of Finance, and help ensure accurate financial data behind guest stays and events.

You will manage income audit, accounts receivable, and accounts payable processes, with a focus on accuracy, timeliness, and process improvement.

Qualifications

• 1 to 2 years' experience in hotel finance, ideally covering Income Audit, Accounts Receivable or Accounts Payable.
• Solid grasp of accounting fundamentals: double entry, accruals and reconciliations.
• Hands-on experience with a hotel PMS and POS; ERP experience is a plus.
• Strong Excel skills, including lookups, pivot tables and data clean-up.
• Accurate and methodical, with a sharp eye for detail and the habit of getting to the root cause of a variance.
• Well organised under pressure, consistently meeting daily and month-end deadlines.
• Individuals. You’re looking for a place where you can be you; no clones in suits here
• Passion for hospitality – whether that’s a drink, a meal, an event or a bed for the night
• You’re not precious. We leave our egos at the door and help get things done
• You’re up for doing things differently and trying (almost) everything once

Responsibilities

• Complete the daily Income Audit across rooms, Lotti's and The Apartment, reconciling PMS and POS revenue to the night audit and payment reports.
• Investigate and clear variances, including rate discrepancies, voids, discounts and allowances, and post corrections the same day where possible.
• Reconcile daily card settlements, payment provider payouts and cash takings to the bank, and process the daily banking.
• Review the guest ledger, city ledger and advance deposit balances daily, including the PMS paymaster accounts.
• Flag recurring errors and training needs to the Finance Manager and Heads of Department, and help fix them at the source.
• Raise and issue invoices for groups, events and corporate accounts accurately and on time.
• Open and maintain debtor accounts in line with the credit policy, including credit checks and limits.
• Allocate receipts, chase overdue balances and keep the aged debtors report clean and current.
• Manage advance deposits and pre-payments, and resolve guest and client billing queries promptly.
• Prepare the monthly debtors ageing and support the bad debt provision review.
• Process supplier invoices and credit notes, matching them to purchase orders and goods received, and route them for Head of Department approval under the purchasing policy.
• Maintain supplier master data, with every bank detail change independently verified before payment.
• Prepare the weekly payment run proposal for review and approval by the Finance Manager.
• Reconcile supplier statements and resolve supplier queries promptly.
• Process and reconcile company card and petty cash expenses.
• Support the month-end close, including accruals, prepayments and balance sheet reconciliations for debtors, creditors, cash and clearing accounts.
• Keep finance records complete and audit-ready, and support internal and external audits.
• Follow finance policies, procedures and controls, and suggest improvements to systems and processes, including automation.
• Provide cover for finance team members during absences, and take on ad-hoc projects as assigned.

Job description

The Hoxton Amsterdam is seeking a Finance Assistant to join a small but pivotal finance team. You will support management accounts for hotels and restaurants, reporting to the Director of Finance, and help ensure accurate financial data behind guest stays and events.

You will manage income audit, accounts receivable, and accounts payable processes, with a focus on accuracy, timeliness, and process improvement.