Financial Operations Specialist (Part Time, 24 Hours)

Ecochain; Amsterdam; On-site; EUR 40,000 - 56,000; Part time

Job summary

Ecochain seeks a Senior Financial Operations Specialist to own the financial administration end-to-end, including AR, AP, and month-end close. You’ll work directly with the Financial Controller, owning the domain and delivering accurate, timely reporting.

This 24-hour role is a permanent, well-organised position designed for someone who wants to do one thing properly rather than multiple half-done tasks. You will manage AR/AP pipelines, run collections, code invoices, perform journal entries,

Qualifications

• Must own full-cycle financial administration with external accountant.
• Experience with cloud accounting platforms (Exact, AFAS, NetSuite) and Excel.
• Experience with B2B invoicing to international customers across multiple currencies.
• SaaS/scale-up experience with recurring billing, proration, upgrades, monthly-to-annual conversions.
• Audit or due-diligence process experience in administration.

Responsibilities

• Own accounts receivable end-to-end (billing, invoicing, credit management, AR aging).
• Run collections, contact customers professionally to resolve past-due balances.
• Manage accounts payable pipeline (inbound, routing, submission to external accountant).
• Prepare weekly payment batches for approval and monitor unpaid items.
• Code invoices to correct GL accounts and cost centers.
• Prepare routine monthly journal entries and perform balance-sheet reconciliations.
• Review P&L lines for correct period allocation.
• Maintain audit-ready administration and support the Financial Controller on ad-hoc projects.

Skills

Full-cycle bookkeeping

Audit readiness

Financial reporting

Self-starter

English/Dutch communication

Education

Dutch professional qualifications (PDB, MBA Moderne Bedrijfsadministratie, MBO/HBO bedrijfsadministratie)

Tools

Exact

AFAS

NetSuite

Excel

Job description

• As our Senior Financial Operations Specialist, you’ll own the operational backbone of our financial administration-accounts receivable, the vendor invoice pipeline, and a clean, on-time month-end close.
• Reporting directly to our Financial Controller, you won’t be assisting someone else’s process. You’ll own a domain outright, and your Controller will review your work rather than rebuild it
• This is a deliberately designed 24-hour role. Not a full-time job squeezed into part-time pay, and not a stopgap-a permanent, well-organised position for someone who wants to do one thing properly rather than five things partially
• Own accounts receivable end-to-end-customer billing, contract invoicing, credit management, and the AR aging overview
• Run collections independently, following up past-due balances with a friendly, professional approach and resolving billing queries yourself
• Manage the accounts payable pipeline—intake, approval routing, and submission of vendor invoices to our external accountant
• Prepare weekly payment batches for approval, maintaining continuous oversight of what’s unpaid
• Code invoices accurately to the correct general ledger accounts and cost centres
• Prepare routine monthly journal entries (accruals and revenue allocations) and perform balance-sheet reconciliations
• Review P&L cost and revenue lines to verify correct period allocation
• Keep the administration audit-ready as a matter of course, and support the Financial Controller on ad-hoc projects and process improvements
• Reports to: Financial Controller
• Team: Finance (working closely with our external accountant, Customer Success, and Sales)
• Hours: 24 per week- three full days, or spread across four or five. You choose the pattern

• Collections capability: You chase money by picking up the phone, and you keep the relationship intact while you do it
• Languages: Fluent in English and Dutch, written and spoken—including phoning a customer about money in either
• Self-starter mentality: You manage your own schedule and follow up on details independently
• Full-cycle ownership: Proven track record in bookkeeping, financial administration, or financial operations where you’ve owned a complete financial administration alongside an external accountant
• Accounting know-how: Solid understanding of general ledger mechanics, double-entry bookkeeping, accruals, and reconciliations
• Tech-savvy: Comfortable with cloud accounting platforms (e.g. Exact, AFAS, NetSuite) and Excel
• Having been through an audit or due-diligence process from the administration side
• B2B invoicing to international customers across multiple countries and currencies
• Experience working alongside an external accountant rather than inside a large finance department
• Company size of roughly 30-150 people-big enough for real volume, small enough that you owned it
• Dutch professional qualifications (PDB, MBA Moderne Bedrijfsadministratie, MBO/HBO bedrijfsadministratie)
• Scale-up or SaaS experience- particularly recurring billing (proration, mid-term upgrades, monthly-to-annual conversions)
• You’ve owned a complete financial administration and can describe exactly where your responsibility started and stopped
• You take genuine pride in clean accounts- being audit-ready is just how you work, not a project you run in January
• You treat collections as a relationship job with a number attached, not as sending reminders
• You’re clear and outcome-focused: you appreciate having simple, transparent goals so you always know what success looks like
• You’d rather fix the cause of a recurring problem rather get faster at handling it
• You want a permanent, well-organised 24-hour role that fits your life, and you’re not looking to grow out of it next year
• You’re willing to tell a colleague—including a senior one—that a number or a contract term is wrong