Federal Work Study - ROTC Office Assistants

East Carolina University; Zwolle; On-site; EUR 12,000 - 17,000; Full time

Job summary

East Carolina University Department of Military Science is seeking several Office Assistants to provide administrative support across front desk duties, records management, and ROTC event coordination. The position supports both Army and Air Force ROTC programs and requires a flexible schedule based on academic commitments.

Responsibilities include greeting visitors, answering phones, maintaining files, assisting with uniform issue, inventory, and event setup, while upholding confidentiality and

Qualifications

• Minimum GPA 2.0 and good standing as ECU student.
• Eligible for Federal Work-Study.
• Interest in ROTC programs and military context.

Responsibilities

• Provide front desk coverage, greet visitors, and assist cadets, staff, and prospective students.
• Answer phones, respond to emails, and route inquiries appropriately.
• Maintain accurate records, files, and databases (digital and physical).
• Assist with scheduling appointments, meetings, and ROTC events.
• Support preparation of reports, correspondence, and program materials.
• Assist in issuing, fitting, and collecting ROTC uniforms and equipment.
• Maintain inventory of uniforms and supplies and track accountability.
• Assist cadets with uniform questions, fitting, and wear guidance.
• Support ROTC training events, orientations, and special functions.
• Help set up and break down for events, briefings, and inspections.
• Maintain confidentiality of cadet and program information.

Skills

Customer service

Communication

Organization

Time management

Education

Federal Work-Study eligibility

Tools

Microsoft Office

Job description

Please see Special Instructions for more details.

Position Information

Advertising Department

Academic Term/Year

Academic Term/Year FALL 2026/SPRING 2027

Position Title

Posting Number

Posting Number 08405

Position Number

Position Number 08405

Student Job Category

Position Location

Position Location On-campus

City

State

State North Carolina

Number of Vacancies

Number of Vacancies 10

Rate of Pay

Rate of Pay $12.00/hourly

FLSA Status

FLSA Status FLSA Non-exempt

Will the position be subject to the CBC policy?

Will the position be subject to the CBC policy? No

Job Description

ECU Department of Military Science is currently seeking several Office Assistants.

Responsibilities include, but are not limited to:

Administrative Support

• Provide front desk coverage, greet visitors, and assist cadets, staff, and prospective students
• Answer phones, respond to emails, and route inquiries appropriately
• Maintain accurate records, files, and databases (digital and physical)
• Assist with scheduling appointments, meetings, and ROTC events
• Support preparation of reports, correspondence, and program materials

Uniform Issue & Supply Support

• Assist in issuing, fitting, and collecting ROTC uniforms and equipment
• Maintain organized inventory of uniforms, supplies, and accessories
• Track accountability of issued items using established systems
• Inspect returned uniforms for cleanliness and serviceability
• Assist with inventory counts and restocking of supplies
• Ensure proper storage and organization of uniform rooms
• Assist cadets with uniform questions, fitting, and wear guidance (as trained)
• Support ROTC training events, orientations, and special functions
• Help set up and break down for events, briefings, and inspections
• Maintain confidentiality of cadet and program information

Note: This position supports both Army and Air Force ROTC programs and may require coordination between both departments.

GPA Requirement

GPA Requirement Minimum of 2.0

Preferred Qualifications

• Interest in military service or ROTC programs
• Experience with inventory management or administrative work
• Familiarity with Microsoft Office (Word, Excel, Outlook)
• Ability to lift and move boxes (up to 25-40 lbs)
• Ability to stand for extended periods during uniform issue or events
• Must be eligible for Federal Work-Study
• Strong organizational and time management skills
• Professional communication and customer service skills
• Ability to follow instructions and work independently
• Attention to detail and accountability

Work Schedule

• Flexible schedule based on academic commitments and office needs
• May require occasional early morning or late afternoon support for ROTC activities

Professional Expectations

• Maintain a professional appearance and demeanor
• Demonstrate reliability, punctuality, and integrity
• Follow ROTC policies and procedures at all times

License/certification required

Additional Instructions to Applicants

Unless otherwise identified in the applicable job posting and consistent with University policy, the University will principally employ individuals who reside in the State of North Carolina to the greatest extent practicable. As such, most positions at East Carolina University require employees to live and work in North Carolina (or live within a reasonable daily commuting distance from their duty station) after hire. Candidates should be prepared to relocate within a reasonable, agreed-upon time after an offer of employment has been made and accepted to meet this requirement.

East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act ( ADAAA ) should contact the ADA Coordinator at [phone] (Voice/ TTY ) or ADA [e-mail].

Eligibility for Employment

Individuals submitting profiles for these positions must be current ECU students, in good-standing and meet the respective GPA requirement as required by the position type. Final candidates may be subject to criminal & sex offender background checks based upon the duties and responsibilities of the position. Some vacancies also require motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Department for People Operations, Success, and Opportunity

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Have you been awarded Federal Work-Study by the Office of Student Financial Aid?
  • Yes
  • No