Document Controller

Sisk; Amsterdam, Amstelveen; On-site; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Salary

26 days annual leave

Pension and benefits

Unlimited learning and development opp

Much more

Job summary

Sisk seeks a Document Controller for our Amsterdam project team to manage, distribute and quality-control all project documentation. You will work with design, engineering and site teams to ensure version control and compliance with project requirements.

Essential experience includes handling large data volumes, educating stakeholders on DPD protocols, and mentoring others. The role supports continuous improvement and training on VFP/FV and related CDE platforms.

Qualifications

• Experience handling large volumes of project data and coordinating with multiple stakeholders.
• Ability to communicate and educate stakeholders on DPD protocols.
• Experience with multidisciplinary design teams and supply chain partners.
• Willingness to train and mentor others.
• Familiarity with file naming conventions and standards.
• Strong organisational, prioritisation and time-management skills.
• Analytical, diligent and self-motivated with strong document preparation skills.

Responsibilities

• Document management: verify, classify, register, distribute and retrieve project docs.
• Maintain central site files, uncontrolled drawings and BCAR/OT and related files.
• Configure change control within the CDE and prepare distribution matrices.
• Attend project meetings to discuss documentation and IM matters.
• Support ISM in maintaining DPD procedure compliance and provide training support.

Skills

Effective communication

Organisational skills

Multitasking

Training and mentoring

Analytical thinking

Tools

VFP

FV

CDE/DFT platforms

Job description

Overview

We are seeking a Document Controller to join our project team in Amsterdam, to support the effective management, distribution and quality control of all project documentation.

You will work closely with the design, engineering and site management teams to maintain accurate records, ensure version control and manage compliance with company and project requirements.

John Sisk & Son Ltd is one of Ireland’s leading construction and engineering businesses, delivering landmark projects across Ireland, the UK and Europe.

Responsibilities

Document Management

• Validate, check, and curate all incoming and outgoing project documentation, ensuring proper receipt, classification, verification, registration, distribution, and retrieval.
• Establish and maintain central site files, uncontrolled drawings, registers, and collate Operation & Maintenance, Health & Safety, Quality, Environmental, and BCAR files.
• Configure and implement change control processes within the CDE.
• Prepare and configure distribution matrices, status reports, and workflows for sample submissions, TQs, RFIs, and other reportable data in compliance with project requirements.
• Attend project meetings to engage with the project team and stakeholders on documentation and IM matters.

Continuous Improvement

• Identify opportunities for improvement, reduction of waste, and mitigation of risks related to document management and information workflows.
• Cover duties of other Document Controllers when required, e.g., during holidays or sickness.
• Support the ISM in maintaining compliance with company-wide DPD procedures and standards.

Training & Support

• Host training sessions for new users of VFP and FV, either individually or in groups.
• Act as the main point of contact for support and coaching of project users, including client teams, design teams, subcontractors, and supply chain partners.
• Assist in developing project file naming protocols and workflows with guidance from the Information Systems Manager (ISM).
• Continuously provide guidance to project teams to ensure strict adherence to DPD protocols.

Experience

Essential

• Experience working on projects with large volumes of data and information from multiple sources.
• Ability to communicate effectively with, and educate, all stakeholders on DPD protocols.
• Experience dealing with multidisciplinary design teams, client teams, subcontractors, and supply chain partners.
• Ability and willingness to train and mentor others.
• Knowledge of file naming conventions and standards
• Organisational, prioritisation, multitasking, and time management skills.
• Analytical thinker, diligent, and self-motivated.
• Excellent document preparation, formatting, and troubleshooting skills.

Desirable

• Interest in project delivery processes, project administration, and the wider construction industry.

Qualifications

Essential

• Advanced user of Microsoft Office suite.
• Understanding of ISO 19650, BS 1192, and PAS 1192 standards.
• Advanced user of VFP, FV, or similar CDE / DFT platforms.

Desirable

• Experience in configuring and managing systems in compliance with ISO 19650.
• Advanced user of Field View (FV) or similar digital field tools.

  Additional Information

  Sisk is a family-owned business with over 160 years of history built on trust, teamwork and innovation. We offer a supportive environment, opportunities for career progression and the chance to contribute to some of Ireland’s most significant construction projects.

  • Salary
  • 26 days annual leave
  • Pension and benefits
  • Unlimited learning and development opportunities
  • Much more

  Our People and Recruitment Commitment

  At Sisk Group our people are at the heart of our success. We offer the chance to work with purpose, build a career with no limits and be part of a great team.

  We are an equal opportunities employer. We welcome applications from all qualified candidates regardless of gender, race, ethnicity, disability, age, sexual orientation, religion or any other protected characteristic. Reasonable adjustments are available during the recruitment process.

  We know the confidence gap and imposter phenomenon can stop talented candidates applying. You do not need to meet every criterion – your skills and potential matter. Don’t hold back we want to hear from you.

  All recruitment materials comply with legal and regulatory requirements including the EU Pay Transparency Directive and the Equality Acts UK and Ireland