District Admin Support

Ecolab; Leiden; On-site; EUR 28,000 - 38,000; Full time

Job summary

A Ecolab procura um(a) Assistente Administrativo(a) I para apoiar a equipa de Leiden. O candidato apoiará gestores de conta e o especialista de suporte de campo, garantindo organização, precisão e eficiência diárias.

Responsabilidades incluem gestão de calendários, coordenação de reuniões, apoio a processos financeiros, RH e manutenção de dados dos clientes. Procuramos alguém com atitude pró-ativa, excelente comunicação e capacidade de trabalhar de forma independente e em equipa.

Qualifications

• Diploma de licenciatura ou equivalente requerido.
• Experiência administrativa de pelo menos 2 anos.
• Proficiência intermediária em MS Office (Outlook, Excel, PPT).
• Capacidade de gerenciar várias prioridades e cumprir prazos.
• Excelentes habilidades de comunicação verbal e escrita com foco no atendimento ao cliente.

Responsibilities

• Executar tarefas administrativas gerais para indivíduos, equipes e processos de negócios.
• Coordenar logística de reuniões, reservas de salas e preparação de materiais.
• Gerenciar calendars em fusos horários diferentes para líderes.
• Apoiar processos financeiros como reconciliação de cartão corporativo, rastreio de faturas e planejamento orçamental.
• Organizar viagens domésticas e internacionais, incluindo visto.

Skills

MS Office

Communication

Organizational skills

Multitasking

Customer service

Education

Bachelor’s degree

Tools

MS Office

SharePoint

Job description

Want to build a brighter, bolder future and cultivate your career? Join Ecolab’s team and help create a world in which we all thrive.

Ecolab is seeking an Administrative Assistant I (District Admin Support) to join our team in Leiden. As an Administrative Assistant I, you’ll be at the heart of a dynamic team, supporting the Account managers and Field Support Specialist helping drive business success. You’ll bring structure, clarity, and energy to every task—whether it’s coordinating meetings, managing calendars, or supporting finance, and customer-facing processes. This is your opportunity to grow your career while helping others thrive.

• Localização: Leiden, South Holland, Países Baixos
• Categoria: Suporte administrativo

How You’ll Make an Impact:

• Perform general administrative duties in support of individuals, teams, and business processes
• Compile and analyze basic information for inclusion in reports or presentation materials; prepare charts, graphs, and tables as needed
• Coordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials
• Manage calendars across time zones and ensure leaders are where they need to be, when they need to be there
• Support financial processes such as corporate card reconciliation, invoice tracking, and budget planning
• Arrange domestic and international travel, including visa processing
• Provide HR-related support for hiring, onboarding, promotions, transfers, and terminations
• Assist with processing legal contracts and maintaining accurate customer master data
• Compile and edit presentation content from multiple sources and distribute reports to stakeholders
• Maintain agendas, action item lists, and program plans, escalating issues when needed
• Respond to routine correspondence following established procedures
• Create and manage SharePoint sites and shared drives to keep teams organized
• Communicate proactively to meet internal and external client needs
• Maintain key relationships with customers and internal departments to understand and support customer expectations
• Assist with customer issue resolution, including invoice discrepancies, reporting, and service concerns
• Provide back-up support to other administrative team members as needed
• Organize and maintain office systems, supplies, and equipment
• You’ll be a trusted partner in both day-to-day operations and strategic initiatives

Preferred Qualifications:

• Bachelor’s degree
• Two years of administrative experience
• Intermediate proficiency in MS Office (Outlook, Excel, PPT)
• Experience successfully managing multiple, competing priorities to meet deadlines
• Excellent verbal and written communication skills, with a strong customer service focus
• Organizational skills and attention to detail
• Experience anticipating needs, being resourceful, and using sound judgment and tact
• Critical thinking, analytical, and problem-solving skills
• Learning agility; Experience quickly gaining knowledge of organizational operations, procedures, and staff
• Experience working independently, as well as collaborating in a team environment
• Reliability, flexibility and approachability
• Process oriented, adaptable, reliable, flexible and approachable
• Immigration sponsorship is not available for this position
• Good knowledge of Dutch, both written and spoken

What’s in it For You:

• The opportunity to take on some of the world’s most meaningful challenges, helping customers achieve clean water, safe food, and healthy environments
• The ability to make an impact and shape your career with a company that is passionate about growth

About Ecolab:

At Ecolab, we prioritize our talent-first philosophy by creating the most capable and diverse team to excel at our nearly three million customer sites. Our 48,000 associates help deliver comprehensive science-based solutions, data-driven insights and world-class service to advance food safety, maintain clean and safe environments, and optimize water and energy use for customers around the world.

Benefits We Offer

A Ecolab esforça-se por fornecer benefícios abrangentes e competitivos no mercado para satisfazer as necessidades dos nossos associados e das suas famílias. Oferecemos benefícios para apoiar a saúde e o bem-estar dos nossos associados, tais como políticas de cuidados de saúde e de afastamento. Também oferecemos benefícios projetados para promover o bem-estar financeiro de nossos associados, incluindo incentivos financeiros de curto e longo prazo e renda e planejamento de aposentadoria. As ofertas específicas podem variar de acordo com o local.