Administrative, Procurement & Logistics Officer

Independent Energy BV; Haarlem; Hybrid; EUR 36,000 - 50,000; Full time

Benefits offered by this job

Profit-sharing opportunities

Flexible working hours

Work from home (occasional)

Modern office in Haarlem

Informal working environment

Job summary

Independent Energy is seeking an Administrative, Procurement & Logistics Officer to manage procurement administration, supplier management and international shipments from our Haarlem office. You ensure materials are available on time, shipments are organized, and records are accurate, contributing to energy projects in Africa.

You collaborate with engineers, project managers, workshop staff and management, with daily contact to suppliers, freight forwarders and partners.

Qualifications

• HBO or equivalent working and thinking level.
• Experience with administrative processes and ERP systems.
• Strong command of Dutch and English.
• Experience in an administrative, procurement, or logistics role is an advantage.

Responsibilities

• Ensure smooth execution of administrative, logistics, and procurement processes.
• Ensure materials are available on time and shipments are arranged correctly.
• Coordinate with suppliers, freight forwarders, and internal teams.
• Manage export documentation and administration records.

Skills

HBO or equivalent

Dutch language

English language

Administrative experience

Procurement experience

Logistics experience

Education

Higher professional education (HBO) or equivalent

Tools

ERP software

Job description

Administrative, Procurement & Logistics Officer

Administrative, Procurement & Logistics Officer From procurement administration and supplier management to international shipments: you ensure our projects keep moving. Would you like to work in an international environment where your efforts directly contribute to sustainable energy projects in Africa? Then this is your opportunity.

What will you do?

As an Administrative, Procurement & Logistics Officer, you are responsible for ensuring the smooth execution of administrative, logistics, and procurement processes within the organization. You make sure materials are available on time, shipments are arranged correctly, and administrative records are accurate. In doing so, you make a valuable contribution to projects that literally bring energy to communities where reliable electricity is not a given.

One day, you may be processing purchase orders and checking deliveries. The next day, you could be organizing an international shipment, coordinating with suppliers, or ensuring that all export documentation is complete and accurate. Meanwhile, you keep the administration up to date and ensure that colleagues in the workshop always have the materials they need to continue building.

You work closely with engineers, project managers, workshop staff, and management. You will also have regular contact with suppliers, freight forwarders, accountants, and international partners. It is precisely this combination of administration, procurement, and logistics that makes the role so diverse and engaging.

You will be part of a small, dedicated team with short communication lines. This means you interact daily with colleagues across the organization, see the direct impact of your work, and are given significant responsibility.

What are we looking for?

You enjoy structure but remain calm when plans change. You work accurately, take ownership of your responsibilities, and enjoy switching between different tasks and stakeholders. You feel comfortable in a small organization where colleagues rely on one another and teamwork is essential.

In addition, you bring:

• Higher professional education level (HBO) or equivalent working and thinking level;
• Experience with administrative processes and systems, preferably ERP software;
• Strong command of both Dutch and English;
• Experience in an administrative, procurement, or logistics role is an advantage.

What can you expect?

Working at Independent Energy means contributing to projects that truly matter. While you ensure that processes run smoothly, thousands of people gain access to reliable energy through the collective efforts of the team. This makes the role far more meaningful than a standard administrative or logistics position.

In addition, we offer:

• A gross monthly salary between €3,250 and €4,500;
• Profit-sharing opportunities;
• Flexible working hours;
• The possibility to work from home occasionally;
• A modern office in Haarlem;
• An informal working environment, including Friday afternoon social gatherings.

About Independent Energy

Since 2011, Independent Energy has been designing, supplying, and installing off-grid solar energy systems. We provide reliable, clean, and affordable electricity to locations without access to the power grid. Our projects are primarily located in Africa, where we help bring electricity to entire communities. In addition, we develop innovative energy solutions, including projects supporting critical infrastructure in Ukraine.

From our office and workshop in Haarlem, the Netherlands, we manage both the wholesale distribution of high-quality energy components and the delivery of complex international energy projects. We are a compact, internationally oriented company with short communication lines, significant individual responsibility, and a shared ambition: making sustainable energy accessible where it is needed most.

Please note: We do not send application confirmation emails. However, all applications are carefully reviewed, and we will contact suitable candidates when appropriate.