Administrative Assistant - Netherlands

Fast Enterprises; Utrecht; On-site; EUR 32,000 - 38,000; Full time

Benefits offered by this job

Annual Wellness Allowance

Gift Matching Program

Team-Building Activities

Dutch Pension Scheme

Performance-based Bonuses

Job summary

Fast Enterprises in Utrecht, Netherlands is seeking an Administrative Assistant to support project teams and keep our office running smoothly in a fully in-office environment.

The role requires organizing meetings, assisting with vendor payments, coordinating relocation for new hires, and helping with recruiting tasks. Strong communication in Dutch and English, plus proficiency in Microsoft Office, are essential.

Qualifications

• Bachelor’s degree in Business/Public Administration, Finance/Accounting, Management, Education, Social Sciences, or related field.
• Equivalent relevant experience may be considered in place of the required degree.
• Ongoing post-secondary studies may also be accommodated.
• Previous experience with Microsoft Office.
• Strong organizational skills.
• Excellent written and verbal communication.
• Ability to multi-task.
• Open to occasional travel.
• Speak both Dutch and English fluently (at a C1/C2 level).

Responsibilities

• Organize and facilitate administrative tasks for the FAST Project Manager.
• Provide support to office employees and manage vendor relations.
• Assist with relocation for new hires and local recruitment tasks.
• Prepare for meetings and manage office operations.
• Handle mail and coordinate special events and activities.

Skills

Organizational skills

Written and verbal communication

Multi-tasking

Dutch and English fluency

Travel flexibility

Education

Bachelor's degree in Business/Public Administration

Equivalent relevant experience considered

Ongoing post-secondary studies accommodated

Tools

Microsoft Office

Job description

Overview

Fast Enterprises is a provider of essential software and services for citizens and government. In 1998, we changed the way government revenue agencies support their business with the introduction of GenTax®. We have expanded beyond Tax and now also perform implementations for Motor Vehicle, Driver License, Unemployment Insurance, and Child Support Engagement agencies.

Your FAST career has a meaningful and lasting social impact. FAST offers a collaborative in-office problem-solving environment.

Qualified candidates will join our team in Utrecht, Netherlands and work fully in-office.

We are currently only looking for candidates who are fluent in both English and Dutch.

Responsibilities

As an Administrative Assistant, you will perform a variety of administrative tasks to support our project teams and ensure smooth office operations. We are seeking a candidate with corporate office administration experience who thrives in a dynamic, fast-paced environment.

General

• Assist and provide support for all office employees and make sure they have everything they need to do their jobs efficiently.
• Organize and facilitate administrative and other project-related tasks for the FAST Project Manager (e.g. scheduling meetings, taking meeting notes, compiling meeting minutes, etc.).
• Provide additional support to team members as needed (e.g., miscellaneous tasks such as assisting with testing/training materials, printing/collating documents etc.).
• Oversee and maintain vendor relationships and payments (e.g., office supplies, catering, etc.) and communicate with financial departments accordingly.
• Support and guide new hires with relocation (e.g., provide housing suggestions, work onresidency permits, etc.).
• Facilitate local recruiting by working closely with the recruiting team to organize interviews, maintain candidate records, and assist with hiring initiatives.
• Contribute to miscellaneous tasks from other projects in the company.
• Maintain records of information (e.g. location specific relocation info, location specific Admin guide, office guidelines, office access/security clearance expiration dates, team building suggestions and contacts etc.).
• Assist our HR team with local compliance and onboarding.

Office

• Communicate with the client on behalf of the team regarding office management (e.g. office access, maintenance, service requests etc.), and share and/or translate internal communication that is relevant to the project team
• Order and maintain office supplies.
• Keep record of roles in the team such as emergency response officers and prevention employees and coordinate with these roles on client side.
• Maintain office phone list.
• Prepare for meetings (i.e., set-up for any special meetings).

Mail

• Handle general mail pick up & drop off.
• Prepare international mail and arrange for pick up or drop off, including maintaining mailing materials on site.

Special Events and Activities

• Plan team-building outings, coordinate with venues and vendors, create event itineraries, keep track of RSVPs, maintain team-building budget.
• Coordinate and facilitate social outings and lunches as needed. For many events, this would include showing up prior to the event to ensure everything is ready, provide adequate directions for team members, organization of accommodations for special dietary restrictions, etc.
• Coordinate community service/volunteer opportunities.

Qualifications

• Bachelor’s degree in Business/Public Administration, Finance/Accounting, Management, Education, Social Sciences, or a related field in Office Management and Administration.
  • Equivalent relevant experience may be considered in place of the required degree.
  • Ongoing post-secondary studies may also be accommodated.
• Previous experience with Microsoft Office.
• Strong organizational skills.
• Excellent written and verbal communication.
• Ability to multi-task.
• Open to occasional travel, for training purposes.
• Speak both Dutch and English fluently (at a C1/C2 level).

FAST Benefits

• Pay range is estimated to be between €2900 - €3400/month
• Throughout your career, you will be rewarded through our merit-based pay structure, Dutch Pension Scheme, and performance-based bonuses.
• Annual Wellness Allowance.
• Our gift matching program matches annual volunteer hours or monetary donations.
• Team-building activities are offered throughout the year.
• Make a difference by driving meaningful and positive change in government agencies.

Want More Information?

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FAST is an equal opportunity employer.

Fast Enterprises is committed to the full inclusion of all qualified individuals. As part of this commitment, Fast Enterprises will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please [e-mail].

We will accept ongoing applications for this role.

Before you submit any documentation with your application, you can redact information that identifies your age, date of birth, or date of attendance at or graduation from an educational institution.

Pay Range

EUR €2,900.00 - EUR €3,400.00 /Mo.