Administrative Assistant (G-4) (Part Time) - Short-term

International Criminal Court; Den Haag; On-site; EUR 41,000 - 50,000; Part time

Job summary

International Criminal Court in The Hague seeks an experienced administrative professional to support the Staff Union Council (SUC). The role provides essential office support, meeting coordination, minutes, and record-keeping for a short-term appointment at 50% capacity.

The incumbent will manage documents, liaise with internal services, and assist with event logistics and communications to ensure smooth SUC operations.

Qualifications

• Completion of secondary education required.
• At least four (4) years of work experience in administration or office management.
• Advanced degree may substitute two years of experience.

Responsibilities

• Provide administrative assistance to the Staff Union Council (SUC).
• Coordinate attendance and logistics for SUC meetings.
• Prepare meeting documents, take minutes and archive records.
• Maintain SUC records, content on internal portal and email lists.
• Support event logistics for SUC retreats, AGM and Medal Ceremony.

Skills

MS Word

MS Excel

PowerPoint

Communication

Education

Secondary education

Tools

TRIM

SAP

Job description

Deadline for Applications: 22/09/2026 (midnight The Hague time)

Organizational Unit: Staff Union Council

Duty Station: The Hague - NL

Type of Appointment: Short-Term Appointment

Minimum Net Annual Salary: €45,408.00 on a full-time basis

Contract Duration: Until 31/12/2026, with possibility of extension, subject to funds availability.

Note: The position will be filled on a part-time basis (50%) subject to the availability of funds.

Special Notice:

A Short-Term Appointment is used to recruit staff to meet short-term needs. The duration of this assignment is provided above. The maximum duration of a short-term appointment including extensions shall not exceed 12 months.

A Short-Term Appointment does not carry any expectancy, legal or otherwise, of renewal and shall not be converted to any other type of appointment.

Due to the short-term nature of the assignment, the ICC reserves the right to make an appointment at one grade lower than that stated in the vacancy with a modified job description.

A current ICC staff member who is holding a fixed-term appointment may apply for any short-term position. Where a current ICC staff member is selected to a short-term position, he or she will be temporarily assigned to the position in line with section 4.10 of ICC/AI/2016/001. GS-level posts are subject to local recruitment only.

The terms and conditions of service for staff members appointed under a short-term appointment are governed by ICC/AI/2016/001.

Organizational Context

The Staff Union Council (SUC) shall represent, safeguard and promote the rights, interests and welfare of all staff members of the Court and shall strive to improve overall conditions of employment.

Duties & Responsibilities:

The incumbent provides the ICC Staff Union Council and its members with administrative assistance and support, as follows.

Administrative and Meeting Support

• Provide general administrative and office support to the Staff Union Council (SUC).
• Coordinate attendance and logistical arrangements for SUC meetings.
• Prepare meeting documentation and supporting materials, and take minutes of key meetings.
• Publish approved meeting minutes internally and ensure that minutes, memoranda and correspondence with key stakeholders are properly filed and archived.
• Respond to general correspondence and liaise with relevant internal services, staff members and other stakeholders as required.
• Conduct administrative research on products, services and other matters required by the Staff Union Council.

Records, Document Management and Internal Information

• Maintain and organise Staff Union Council records and archives, ensuring that documents are appropriately filed and readily accessible.
• Maintain and organise content on the SUC internal portal.
• Update and maintain SUC email distribution groups.
• Grant and manage access rights to relevant SUC resources, as required.

Membership Administration

• Maintain accurate records relating to the registration and termination of Staff Union members.
• Process membership registrations and terminations and follow up on any related administrative issues.
• Prepare and coordinate welcome packages for contributing Staff Union members and gym users.
• Respond to membership-related administrative queries and liaise with relevant services to resolve registration or termination issues.

Event Organisation and Logistical Support

• Provide administrative and logistical support for the organisation of Staff Union Council events, including SUC retreats, the Annual General Meeting and the Medal Ceremony.
• Coordinate practical arrangements such as room bookings, interpretation services, invitations and the preparation and distribution of relevant documentation.
• Liaise with internal services and other stakeholders to ensure the smooth organisation of events.

Communications and Reporting Support

• Support the preparation, compilation and dissemination of Staff Union Council communications, reports and other internal documentation.
• Assist with the preparation of documentation for the Annual General Meeting, including the compilation and formatting of the Staff Union Council’s annual report and related materials.
• Ensure that relevant communications and documentation are prepared and circulated in a timely and consistent manner.

Essential Qualifications

Education:

Completion of secondary education.

Experience:

At least four (4) years of work experience at the national/international level, particularly in the field of administration, office management, or other related fields is required. An advanced or a first-level university degree may be considered as a substitute for two years' working experience only to determine eligibility.

Knowledge, Skills and Abilities:

• Excellent skills in Microsoft standard applications, i.e. Word, Excel, PowerPoint;
• A good knowledge of general office management policies, procedures and practices;
• Demonstrated use of initiative and ability anticipate next steps;
• Effective organizational skills and ability to handle a large volume of work in an efficient and timely manner;
• Continuous commitment to learning;
• Excellent communication and interpersonal skills;
• Ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
• Ability to write in a clear and concise manner and to communicate politely and effectively;
• Professional and personal integrity;
• Knowledge of TRIM and SAP is an asset.

Knowledge of languages:

Proficiency in one of the working languages of the Court, English or French, is required. Working knowledge of the other is an asset. Knowledge of another official language of the Court (Arabic, Chinese, Russian, Spanish) would be considered an asset. Knowledge of Dutch language is an advantage.

Purpose

People

Results

ICC Core Competencies

Dedication to the mission and values

Professionalism

Teamwork

Learning and developing

Interaction

Learn more about ICC leadership and core competencies.

General Information

Candidates appointed to posts at a P-5 grade or in the Director category are subject to a maximum aggregate length of service of seven years. This is pursuant to a decision of the Assembly of States Parties (ASP Resolution ICC-ASP/23/Res.2 - ICC-ASP-23-Res.2-ENG) to implement a tenure policy at the Court as of 1 January 2025.

- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check.

- Applicants may check the status of vacancies on ICC E-Recruitment web-site.

- Post to be filled by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process. This is pursuant to a decision of the Assembly of States Parties (ASP Resolution ICC-ASP/23/Res.3 - ICC-ASP-23-Res.3-ENG) to introduce a moratorium on the recruitment by the ICC of staff of non-States Parties’ nationality.

- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category.

- Applications from female candidates are particularly encouraged.

- The International Criminal Court applies the Inter-Organization Mobility Accord and can support secondment of staff from organizations of the United Nations Common System.