Vendor Management Coordinator/ Administrator

Central Business Information (CBI); Penang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A financial compliance firm in Penang is seeking a detail-oriented individual to manage record retrieval and documentation responsibilities. The ideal candidate should have a Higher Diploma, at least one year of relevant experience, and proficiency in Chinese. Strong organizational skills and the ability to manage tasks in a fast-paced environment are essential. This role involves regular communication with vendors and handling language-specific documentation.

Qualifications

• At least 1 year of experience in due diligence, audit, compliance, or related fields.
• Proficiency in reading and writing Chinese is required.
• Ability to manage and prioritize tasks in a fast-paced environment.

Responsibilities

• Retrieve necessary records and documents based on assigned tasks.
• Place orders with vendors for required records and ensure timely follow-ups.
• Organize, file, and maintain documents systematically.

Skills

Organizational skills

Attention to detail

Proficiency in Chinese

Task management

Education

Higher Diploma or above

Tools

Microsoft Office Suite

SAP

Job description

Responsibilities

• Retrieve necessary records and documents based on assigned tasks.
• Place orders with vendors for required records and ensure timely follow-ups.
• Verify the accuracy and completeness of received documents.
• Organize, file, and maintain documents systematically.
• Update internal systems to track the progress and status of record retrievals.
• Communicate effectively with vendors, team members, and other stakeholders.
• Handle language-specific documentation, including reading and writing in Chinese.
• Proactively address delays or issues by coordinating with the VM Manager.

Qualifications

• Higher Diploma or above, with at least 1 year of experience in due diligence, audit, compliance, financial institutions, or related fields.
• Proficiency in reading and writing Chinese (required).
• Strong organizational skills and keen attention to detail.
• Ability to manage and prioritize tasks in a fast-paced environment.
• Willingness to handle workload pressure.
• Proactive and reliable in meeting deadlines.
• Basic knowledge of Microsoft Office Suite (Word, Excel, Outlook).
• Willingness to learn new systems, such as SAP.

Please download the application form and email to [e-mail]