Technical Admin Executive (Maritime)

Kuok (Singapore) Limited; Kuala Lumpur; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Technical Assistant to support the Technical team in various administrative and coordination tasks. This role involves assisting with the preparation of technical documentation, managing vessel certificates, and ensuring timely follow-up on spare parts and payments. The ideal candidate will have a degree or diploma in a relevant field and experience in the Maritime industry. Join this innovative company to contribute to exciting maritime projects and enhance your career in a dynamic environment.

Qualifications

• Relevant experience in the Maritime industry is essential.

Responsibilities

• Assist Technical Superintendents with coordination and verification work.
• Prepare AFE and WBS documents for technical projects.
• Maintain and update vessel's trading certificates.

Education

Degree or Diploma in Maritime

Job description

Job Responsibilities

1. Drydock support (assist Technical Sup in coordination and verification work)

2. Assist Technical Sup in preparing AFE (Authorization for Expenditure) and WBS (Work Breakdown Structure)

3. Review monthly technical VOE accruals

4. Follow up on spare parts delivery to the vessel

5. Circulate monthly class status reports and follow up

6. Follow-up on payments to vendors

7. Handle adhoc payment requests for technical matters

8. Maintain and update vessel's trading certificates

9. Apply for renewal of certificates such as Bunker Convention Certificate, ship station license, and Wreck Removal Certificate from the vessel's flag

10. Arrange weekly/monthly technical meetings

11. Assist in raising Travel POs for the Technical team

12. Support other Technical Assistants/Executives during leave and handle ad hoc requests for Technical Superintendents and Managers

13. Perform other administrative duties and tasks as assigned

14. Raise POs related to the Technical team

15. Extract ABS NS reports for circulation and follow-up

16. Prepare documentation (e.g., POs and invoices) for insurance claims and maintain insurance certificates

Qualifications

Degree or Diploma with relevant experience in the Maritime industry.