Supply Chain Executive

Confidential; Puchong; On-site; MYR 150,000 - 200,000; Full time

Job summary

A Global Supply Chain Firm is looking for a Supply Chain Executive/ Coordinator based in Malaysia. The role involves managing purchase and sales orders, logistics coordination, and inventory management. Ideal candidates should have a diploma or degree in Supply Chain Management or a related field, and 1 to 3 years of relevant experience. Strong communication and organizational skills are essential. This position offers opportunities for growth in a collaborative international environment.

Benefits

Opportunity to grow in a dynamic role

Collaborative work environment

Exposure to international logistics

Qualifications

• 1 to 3 years of experience in supply chain or logistics, fresh graduates with relevant internships are considered.
• Basic understanding of supply chain and logistics is an advantage.

Responsibilities

• Manage purchase orders and sales orders efficiently.
• Coordinate inbound and outbound shipments to ensure timely delivery.
• Support inventory tracking to prevent overstocking or shortages.
• Assist in improving supply chain processes for greater efficiency.

Skills

Strong communication skills

Detail-oriented

Organizational skills

Problem-solving abilities

Willingness to learn

Education

Diploma or Degree in Supply Chain or related field

Tools

SAGE ERP

Microsoft Excel

Job description

The Supply Chain Executive / Coordinator is responsible for managing purchase orders, sales orders, inventory tracking, and logistics coordination (especially with export and import functions across both regional and HQ offices).

Your mission is to provide excellent administrative support to ensure smooth supply chain operations for our regional office in Indonesia, from origination of order to fulfillment. A key business model for us involves purchasing and importing from our HQ in Malaysia and therefore you will be working closely with suppliers, vendors, and internal teams (in both Indonesia and Malaysia) to optimize order fulfillment, minimize stock discrepancies, and improve overall efficiency.

Job Responsibilities:

Purchase Order & Sales Order Management

• Generate and process Purchase Orders (POs) for raw materials based on production and operational requirements.
• Issue Sales Orders (SOs) upon confirmed sales transactions and ensure proper documentation.
• Liaise with suppliers to confirm order details, delivery schedules, and address potential delays.

Logistics & Shipment Coordination

• Plan and coordinate inbound and outbound shipments with the Export & Import team to ensure on-time delivery.
• Track international shipments and proactively follow up to prevent delays.
• Work closely with vendors to monitor production progress and ensure timely order fulfillment.

Inventory & Warehouse Management

• Support inventory tracking to prevent overstocking or stock shortages.
• Execute stock transfers in the system, ensuring accurate system updates and proper documentation.
• Collaborate with the Warehouse team to ensure efficient stock movement and order accuracy.

Administrative & Reporting Support

• Assist in automating and improving supply chain processes for greater efficiency.
• Maintain accurate records of POs, SOs, shipments, and inventory levels.
• Prepare and update supply chain reports for management review.
• Support document management and general administrative tasks as required.

Cross-Departmental Collaboration

• Work closely with Sales, Finance, and Warehouse teams to align supply chain operations with business needs.
• Assist in resolving supplier and logistics challenges to ensure smooth operations.

Other Responsibilities

• Perform any reasonable ad-hoc administrative tasks assigned by management as needed.

Key Skills & Requirements

• Diploma or Degree in Supply Chain, Logistics, Business Administration, or a related field.
• 1 to 3 years of experience in supply chain, procurement, or logistics (fresh graduates with relevant internships will be considered).
• Willingness to learn and adapt to new systems and processes.
• Basic understanding of supply chain and logistics (experience is an advantage).
• Strong communication and coordination skills.
• Detail-oriented with strong organizational and problem-solving abilities.
• Familiarity with SAGE ERP and Microsoft Excel for order and inventory tracking (not necessary but definitely an advantage).

Why Join Us?

• Opportunity to grow in a dynamic supply chain role.
• Work in a collaborative environment with cross-functional teams.
• Gain exposure to international logistics and supply chain processes.