Supervisor, Events & Promotions

Manulife Financial; Kuala Lumpur; Hybrid; MYR 60,000 - 80,000; Full time

Job summary

Join a leading financial services company as Supervisor, Events & Promotions, where you'll manage impactful events that align with organizational goals. With responsibilities ranging from budget management to stakeholder engagement, this role requires strategic thinking and excellent coordination skills. The ideal candidate will possess a relevant degree and have significant event planning experience to drive success in this dynamic role.

Benefits

Flexible work arrangements

Career development opportunities

Supportive work environment

Qualifications

• Minimum 2 – 4 years of experience in event planning.
• Proven track record in managing large-scale events and campaigns.
• Strong background in coordinating teams and stakeholder communication.

Responsibilities

• Lead end-to-end planning and execution of events.
• Develop and manage event budgets effectively.
• Collaborate with internal stakeholders to define event objectives.

Skills

Budget management

Vendor negotiation

Stakeholder engagement

Event planning

Cross-functional coordination

Education

Bachelor’s degree in Mass Communication, Marketing, Business Administration or Event Management

Tools

MS Office Suite

Job description

The Opportunity

The Supervisor, Events & Promotions role offers an exciting opportunity to play a key part in planning and executing impactful events and promotional activities that align with organizational objectives. This role also focuses on ensuring seamless event operations, effective budget management, and impactful stakeholder engagement while maintaining high standards of quality and efficiency, it requires a strategic and proactive approach to managing complex logistics, fostering collaboration across teams, and driving continuous improvements to enhance overall event experience and organizational visibility.

Position Responsibilities:

• Develop and manage event budgets, ensuring cost control without compromising quality by negotiating with vendors and optimizing resource allocation.

• Track financial performance across events, providing accurate and timely reports, and assessing ROI to guide future event planning decisions.

• Work closely with the finance team to ensure timely payment processing, vendor reconciliations, and compliance with financial guidelines and policies.

• Identify and implement cost-saving initiatives while maintaining operational efficiency and effectiveness.

• Lead the end-to-end planning and execution of events, ensuring alignment with organizational goals, from strategic conceptualization to on-the-ground implementation.

• Collaborate with internal stakeholders to define event objectives, coordinate logistics, and oversee vendor management to ensure high-quality service delivery.

• Ensure all events adhere to timelines, budget allocations, and quality standards, mitigating risks and proactively solving challenges that arise during execution.

• Utilize data-driven insights to refine event strategies, ensuring continuous improvement and enhanced participant engagement.

• Plan and coordinate event logistics, including transportation, packing, and venue setup, ensuring all elements are delivered and installed according to the event schedule.

• Oversee inventory management by maintaining accurate records of event materials, premium items, and trophies, ensuring availability for all events and minimizing discrepancies.

• Provide technical support during events, ensuring the proper functioning of audio-visual and other technical equipment, and troubleshoot issues in real time to minimize disruptions.

• Work closely with the pool driver to ensure seamless transportation arrangements for the CEO and VIP guests, ensuring punctuality and professionalism.

• Collaborate with vendors to ensure timely delivery of materials, managing procurement processes, and negotiating cost-effective solutions without compromising quality.

• Organize the production and distribution of collaterals and ensure their availability for event stakeholders, maintaining strong relationships with vendors to optimize service levels.

• Monitor vendor performance, ensuring compliance with agreed service levels and identifying areas for improvement to enhance event outcomes.

• Develop and distribute engaging circulars, event communications, and promotional materials in alignment with brand guidelines, ensuring clarity, accuracy, and audience engagement.

• Oversee the creative process by working closely with design teams to ensure that all marketing materials maintain consistency and meet the required quality standards.

• Regularly monitor and review content to maintain alignment with event goals and messaging strategies, ensuring minimal revisions and high stakeholder satisfaction.

• Measure the effectiveness of communications and continuously seek improvements in content delivery and messaging strategies based on stakeholder feedback and data insights.

Required Qualifications:

• Bachelor’s degree in Mass Communication, Marketing, Business Administration or Event Management, or a related field

• Minimum 2 – 4 years of experience in event planning, promotions, or related fields, with a proven track record of managing large-scale events and campaigns in financial or insurance industry

• Experience in budget management, vendor negotiations, and stakeholder engagement at various levels.

• Strong background in coordinating cross-functional teams and working with internal and external stakeholders

• Proficiency in MS Office Suite (Excel, Powerpoint, Word, Form, Outlook, Note & etc)

Preferred Qualifications:

• Excellent written and verbal communication skills in English; proficiency in additional languages is an advantage

• Willingness to travel and work flexible hours, including evenings and weekends, as required for event execution

• Ability to handle multiple projects simultaneously in a fast-paced environment

• Possesses a valid driving license (Class D) with own transport

When you join our team:

• We’ll empower you to learn and grow the career you want.

• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.

• As part of our global team, we’ll support you in shaping the future you want to see.

關於宏利和恒康

宏利金融公司是一家業界領先的國際金融服務商，致力於幫助人們實現「輕鬆投資理財，樂享豐盛人生」。若要進一步了解我們，請瀏覽https://www.manulifeim.com/institutional/tw/en.

宏利是平等機會僱主

在宏利／恒康，我們擁抱多元。我們致力於吸引、培養及挽留和所服務客戶同樣多元的員工，並從而營造包容的工作環境，接納文化和個體差異。我們矢志維持公平的招聘、挽留、晉升及薪酬制度，我們管理的所有實踐及項目不會因種族、血統、原籍地、膚色、族裔、國籍、宗教或宗教信仰、信仰、性別（包括懷孕及其相關情況）、性取向、遺傳特徵、退伍軍人身份、性別認同、性別表達、年齡、婚姻狀況、家庭狀況、殘疾或受適用法律保護的任何其他因素而區別對待。

我們的首要任務是消除障礙，為員工提供平等就業機會。人力資源部代表將盡力為應徵過程中提出要求的申請人提供合理協助。申請人要求提供協助所分享的信息將會按照適用法律及宏利／恒康政策儲存及使用。應徵過程中如需協助，請聯絡 [e-mail]。

Working Arrangement

混合式