Site Administrator

SupportFinity™; Malacca City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A construction management company in Malacca is seeking an Entry-level Document Control Specialist to manage project documentation using electronic systems. Responsibilities include controlling document flow, ensuring procedure compliance, and preparing reports. Candidates should hold a relevant diploma and display strong communication skills in English, Bahasa Malaysia, and Mandarin. Benefits include annual leave, health insurance, and EPF contributions.

Benefits

Annual Leave

Health Insurance

EPF

SOCSO

Qualifications

• Minimum Diploma in a relevant field required.
• Fresh graduates are encouraged to apply.
• Proficiency in written and verbal communication in multiple languages.
• Ability to work independently and in teams.

Responsibilities

• Manage documents using the electronic document management system.
• Control document flow between teams and stakeholders.
• Implement document control procedures and conduct audits.
• Prepare and maintain document control reports.

Skills

Attention to detail

Organizational skills

Communication in English

Communication in Bahasa Malaysia

Communication in Mandarin

Education

Diploma in Information Management or related field

Tools

Document control software

Job description

Overview

China Construction Yangtze River (Malaysia) Sdn Bhd | Posted Aug 17, 2025

Full-time | Melaka | Negotiable | Entry (0-2 yrs)

Responsibilities

• Maintain and manage documents using the company's electronic document management system (EDMS), ensuring accurate indexing, version control, and accessibility for all project team members.
• Control the flow of documents between internal teams and external stakeholders, including clients, contractors, and consultants, ensuring timely distribution and receipt confirmation.
• Implement and enforce document control procedures and protocols in accordance with company standards and project requirements, conducting regular audits to ensure compliance.
• Prepare and maintain document control reports, including document status, distribution lists, and overdue documents, providing regular updates to project managers and stakeholders.
• Assist in the development and maintenance of the document control system, identifying areas for improvement and implementing solutions to enhance efficiency and accuracy.
• Provide training and support to project team members on document control procedures and the use of the EDMS, ensuring consistent application of best practices.
• Archive and retrieve documents as required, ensuring proper storage and disposal of obsolete documents in accordance with company policies and legal requirements.

Qualifications

• Possess a minimum of a Diploma in a relevant field such as Information Management, Construction Management, or a related discipline.
• Fresh graduates are welcome to apply
• Demonstrate exceptional attention to detail and organizational skills to accurately manage and maintain project documentation.
• Exhibit proficiency in both written and verbal communication in English, Bahasa Malaysia, and Mandarin to effectively liaise with diverse stakeholders.
• Familiarity with document control software and systems, with a willingness to learn and adapt to new technologies.
• Ability to work independently and collaboratively within a team environment, adhering to strict deadlines and project requirements.
• Strong understanding of document control principles and procedures within the construction industry, ensuring compliance with company standards and regulatory requirements.
• Maintain confidentiality and security of sensitive project information, adhering to data protection policies and procedures.

Benefits

• Annual Leave
• EPF
• Health Insurance
• SOCSO