Shipping Executive

• Plan, coordinate, and execute import and export shipments by sea, air, and land.

• Prepare and verify shipping documents (e.g., Bill of Lading, Customs Declaration, Commercial Invoices, Packing Lists).

• Arrange freight forwarding and liaise with shipping lines, transporters, and customs agents.

• Ensure timely clearance of goods through Malaysian Customs and other relevant authorities.

2. Customs Compliance & Regulations

• Ensure compliance with Malaysian Royal Customs Department (JKDM) regulations and international trade laws.

• Apply for import/export permits, duty exemptions, and certificates (e.g., Certificate of Origin, Form D, Form E).

• Keep updated with any changes in customs procedures, HS codes, tariffs, and Free Trade Agreements (FTA).

• Negotiate freight rates and service agreements with shipping lines, freight forwarders, and transport companies.

• Track shipments and resolve logistics issues such as delays, damages, or demurrage charges.

• Coordinate with warehouse and inventory teams for smooth cargo handling and storage.

4. Documentation & Reporting

• Maintain accurate records of all import/export transactions.

• Generate shipping reports, cost analyses, and KPI tracking for logistics performance.

• Work closely with finance to ensure proper invoicing, payment of duties/taxes, and claims processing.

• Communicate with suppliers, customers, and internal departments to align shipping schedules and requirements.

• Work with regulatory bodies (e.g., MITI, MAQIS, Port Authorities) to obtain necessary approvals.

• Handle customer inquiries and provide updates on shipment status.

• Familiarity with Malaysian Customs Act, Dagangan Kastam (Customs Order), and port procedures.

• Experience in trade documentation and Incoterms (e.g., FOB, CIF, DDP).

• Strong organizational and problem-solving skills.

• Proficiency in Microsoft Office and logistics software (e.g., SAP, Cargowise, Freight Management Systems).

• Good communication skills in English and Bahasa Malaysia (Mandarin is an added advantage).

• Ability to work under pressure and meet tight deadlines.

• Flexibility to handle urgent shipments and customs-related matters outside office hours.