Shipping Assistant

Frontken Corporation Berhad; Kulim; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading procurement firm in Kulim, Malaysia, is seeking an individual to assist in purchase order preparation and supplier coordination. Responsibilities include preparing purchase orders, monitoring shipping arrangements, and collaborating with internal teams to ensure timely deliveries. The ideal candidate will be detail-oriented and capable of managing multiple tasks. This role is essential for maintaining operational efficiency in procurement processes.

Responsibilities

• Assist in identifying potential suppliers, collecting quotations, and comparing options.
• Prepare purchase orders based on approved requisitions.
• Follow up with suppliers to obtain acknowledgment of shipment.
• Collaborate with warehouse, logistics, and finance for order processing.
• Monitor shipping arrangements and assist in tracking goods.

Job description

Purchase Order (PO Preparation)

Assist in identifying potential suppliers, collecting quotations, and comparing options to ensure competitive pricing and quality.

Accurately prepare purchase orders for required services and maintenance based on approved requisitions.

Ensure that all POs include the correct item details, quantities, prices, delivery terms, and payment conditions.

Follow up with suppliers to obtain acknowledgment of shipment.

Confirm order details, expected delivery dates, and shipping schedules with vendors.

Escalate any issues such as delays, shortages, or discrepancies to the supervisor or procurement team.

Cross-Functional Team Support

Collaborate with warehouse, logistics, and finance teams to ensure smooth order processing and timely delivery.

Assist in coordinating with internal departments regarding shipping schedules, customs clearance, and documentation requirements.

Maintain accurate records of shipping documents.

Support the shipping team in organizing paperwork required for customs, freight forwarding, or internal audits.

Shipment & Logistics Assistance

Monitor shipping arrangements and assist in tracking goods until delivery is completed.

Support the logistics team with coordination of transportation, shipment booking, and handling any delivery-related issues.