Shipping Assistant

Rubberflex Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A logistics company in Kuala Lumpur is looking for a candidate to execute shipment bookings, prepare documentation, and provide administrative support to the Shipping Manager. The ideal candidate is detail-oriented, proficient in Microsoft Office, and preferably has a diploma in Logistics or Supply Chain Management. Fresh graduates are encouraged to apply, and good command of English is essential.

Qualifications

• Fresh graduate encouraged to apply.
• Ability to follow procedures accurately.
• PC literate and able to communicate in English and BM.

Responsibilities

• Execute shipment bookings with carriers and freight forwarders.
• Prepare and review shipping documents.
• Provide support to the Shipping Manager.

Skills

Attention to detail

Ability to work collaboratively

Good command of English

Proficiency in Microsoft Office Suite

Time management

Education

Diploma in Logistics or related field

Job description

Responsibilities

• Execute shipment bookings with various carriers and freight forwarders
• Monitor and follow up on booking status from initiation through final delivery
• Coordinate with internal departments to ensure shipment readiness
• Track shipments and provide regular status updates to stakeholders

Documentation & Compliance

• Prepare and review all necessary shipping documents
• Ensure all documentation complies with international shipping regulations
• Maintain accurate records of all shipping activities
• Assist in preparing shipping reports

Administrative Support

• Provide comprehensive support to the Shipping Manager
• Process shipping-related invoices and maintain cost records
• Coordinate with carriers and freight forwarders for delivery-related matters
• Coordinate with warehouse team for shipment preparation
• Collaborate with cross-functional teams to resolve shipping issues

Requirements

• Fresh graduate is encouraged to apply
• Strong attention to detail with ability to follow procedures accurately
• Ability to work effectively in collaborative environments
• Good command of English for correspondence and documentation
• Proficiency in Microsoft Office Suite
• Ability to manage multiple tasks and meet deadlines
• Experience in handling documentation related to logistics/shipping is highly desirable.
• Minimum Diploma in Logistics, Supply Chain Management, or a related field.
• PC literate and able to communicate both English and BM