Senior Specialist Learning & Development

Omya; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

Omya is seeking a Learning & Development Operations professional to coordinate global and regional learning activities. You will manage session setups, enrolments, and attendance, while ensuring data accuracy across HR systems and LMS tools.

You will support the rollout of learning programs, collaborate with vendors and internal stakeholders, and address L&D inquiries. A strong emphasis on compliance, reporting, and process improvement is required.

Qualifications

• Bachelor’s degree or higher in a relevant field.
• 5–10 years in Learning & Development or HR operations.
• Experience coordinating learning programs and system administration.
• Strong data accuracy, reporting, and stakeholder support.

Responsibilities

• Coordinate global and regional L&D operational activities on time and accurately.
• Administer learning requests, cases, and ticket management with timely updates.
• Maintain learning data in HR systems and administer catalogue, courses and attendance data.
• Provide operational input to planning, capacity discussions and KPI reporting.
• Support rollout of learning programs and vendor coordination.
• Respond to L&D queries from employees, managers and stakeholders.

Skills

Stakeholder management

Data quality

Attention to detail

Communication

Process improvement

Time management

Education

University degree in HR, Business, Psychology, or related field

Specialization in Learning & Development or HR systems beneficial

Tools

Cornerstone

HR systems

Learning management systems

Job description

• Learning & Development Service Delivery and Operational Execution
• Coordinate and execute assigned global and regional Learning & Development operational activities accurately and on time according to defined work instructions, SLAs and quality standards
• Support administration of global and regional learning programs and globally defined learning initiatives delivered within the assigned region, including session setup, participant and cohort coordination, enrolment tracking, attendance follow-up and completion monitoring
• Administer learning requests, standard cases and operational escalations in case/ticket management tools and ensure timely updates, documentation and closure
• Coordinate with global and regional HR stakeholders, managers, employees, trainers, vendors and service partners to support timely completion of learning activities
• Identify delays, missing information, capacity constraints, data quality issues or process deviations and elevate them where required
• Learning Systems, Data Quality, Documentation and Reporting
• Maintain accurate learning data in relevant HR systems, learning management systems or learning administration tools for the assigned global and regional scope
• Administer learning catalogue, courses, offerings, campaigns, curricula, assignments, enrolments, attendance records and completion data in line with defined global and regional standards
• Prepare, review and update learning documentation, templates, records and operational materials in line with applicable procedures and controls
• Prepare standard global and regional Learning & Development reports, data extracts, dashboard inputs and status updates in line with defined templates, timelines and data quality standards
• Support KPI tracking and service performance monitoring by providing accurate operational information, case status updates and data inputs for the assigned region
• Learning Program, Content and Vendor Coordination
• Support the operational rollout of learning programs, development initiatives and learning campaigns across relevant employee groups in the assigned region
• Coordinate operational activities with internal subject matter experts, facilitators, external providers and learning content platforms
• Support content and course administration, including version tracking, upload coordination, metadata maintenance and retirement of outdated learning items
• Support vendor-related administration, including scheduling, participant coordination, purchase or invoice follow-up inputs and service quality feedback where required
• Provide operational input to global and regional learning needs planning and capacity discussions based on demand, participation, completion and feedback data
• Stakeholder Support, Guidance and Issue Resolution
• Respond to standard and complex Learning & Development queries from employees, managers, HR stakeholders, business contacts and service partners within the assigned global and regional scope
• Provide clear and service-oriented guidance on learning process steps, system actions, enrolments, completions, reporting outputs and required documentation
• Act as a global and regional operational subject matter expert for learning administration topics and support less experienced team members with knowledge sharing and issue resolution
• Coordinate with adjacent HR Operations, Talent & Performance, IT and process teams to resolve operational issues and ensure consistent service delivery
• Escalate complex, sensitive or policy-related cases, recurring issues and risks to the Team Lead or relevant process owner
• Implementation of Changes, Compliance and Continuous Improvement
• Apply and support the global and regional rollout of new or updated work instructions, tools, templates, reporting formats and procedures related to Learning & Development operations
• Participate in testing, training and implementation activities related to changes impacting learning processes, system configuration, integrations, reporting or service delivery
• Contribute improvement ideas based on daily operational experience, stakeholder feedback, reporting insights and recurring issues
• Execute activities in compliance with HR policies, internal controls, audit requirements, learning documentation standards and data privacy requirements
• Handle confidential employee and learning data securely and promptly report compliance, data privacy or documentation concerns
• Support the operational rollout of learning programs, development initiatives and learning campaigns across relevant employee groups in the assigned region
• Coordinate operational activities with internal subject matter experts, facilitators, external providers and learning content platforms
• Support content and course administration, including version tracking, upload coordination, metadata maintenance and retirement of outdated learning items
• Support vendor-related administration, including scheduling, participant coordination, purchase or invoice follow-up inputs and service quality feedback where required

JOB REQUIREMENTS

Education

• University degree in Human Resources, Business Administration, Psychology, Organizational Development, Education, Learning & Development, Information Systems, or a related field
• Specialization or coursework in Learning & Development, Talent Management, Organizational Development, adult learning, instructional design, HR systems or learning management systems is beneficial

Experience

• A minimum of 5-10 years of relevant working experience in Learning & Development, HR Operations, Talent Management, shared services, service delivery or a related operational role
• Experience executing or coordinating learning program administration, learning catalogue management, learning system administration, reporting or case/ticket handling activities
• Experience working with learning vendors, facilitators, HR stakeholders and business contacts in a process-driven operational environment
• Experience supporting process improvements, system changes, testing or rollout activities in Learning & Development is beneficial

Knowledge and skills

• Strong understanding of Learning & Development process steps within the hire-2-retire value chain
• Knowledge of learning program administration, learning catalogue and curriculum management, enrolment tracking, completion monitoring and learning documentation
• Experience working with HR systems, learning management systems or learning administration tools and case/ticket management tools
• Ability to coordinate operational learning activities, maintain data accuracy and meet defined timelines in an SLA-driven environment
• Good reporting and data quality skills, including preparation of standard reports, data extracts, status updates and KPI inputs
• Strong attention to detail and ability to handle learning records, employee data and documentation consistently
• Service-oriented communication skills with employees, managers, HR stakeholders, vendors and business contacts
• Analytical and problem-solving skills for operational issues and learning administration escalations
• Ability to organize own workload, prioritize tasks and support knowledge sharing across the team
• Basic HR compliance awareness, including data privacy, internal controls and audit documentation requirements
• Knowledge of Cornerstone system as an advantage

Other requirements

• Excellent command of both oral and written English
• Good command of both oral and written additional language is beneficial
• Ability to handle confidential information and employee learning data securely
• Comfortable coordinating with other teams, vendors and service partners
• Strong attention to detail for learning data, reports, employee records and documentation

Reporting Line(s)

• Solid line(s) to: Head of Talent & Performance
• Dotted line(s) to: Global Talent Manager

Performance Measures

• Timely and accurate completion of assigned Learning & Development activities in line with agreed SLAs
• Accuracy and completeness of learning data, catalogue records, employee learning records, documentation and standard reports
• On-time setup, coordination and completion tracking of learning programs, offerings and campaigns
• Quality and consistency of learning system administration and operational documentation
• Stakeholder satisfaction with operational support, reporting support and query handling
• Number and quality of escalations, rework items and data/documentation/reporting defects

POSITION SCOPE

Working Relationships

• Internal contacts
• Head of Talent & Performance
• Global Talent Manager
• Learning & Development team
• Specialist Talent & Performance
• Process teams hire-2-retire
• E2E service lines
• HR Business Partners and business contacts
• IT support

External contacts

• Service and outsourcing partners supporting Learning & Development operations
• Vendors of operational tools, HR systems, learning management systems and related application management partners
• External learning providers, facilitators, assessment providers, learning content platforms and talent development solution vendors