Senior Specialist, Corporate Secretarial

Thong Guan Industries Berhad; Selangor; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading digital bank in Malaysia is seeking a Senior Specialist in Corporate Secretarial to ensure compliance with corporate governance and statutory requirements. The role involves managing board meetings, advising senior management, and liaising with regulators. Ideal candidates will have a strong background in corporate governance and legal documentation.

Qualifications

• Experience in corporate secretarial roles.
• Knowledge of Companies Act 2016 and Financial Services Act 2013.

Responsibilities

• Ensure compliance with statutory requirements and prepare accurate minutes.
• Advise on corporate governance matters and liaise with regulators.
• Manage board meetings and statutory registers.

Skills

Corporate Governance

Compliance

Legal Documentation

Education

Degree in Law or related field

Job description

Get To Know Our GX Bank Team

GX Bank Berhad - the Grab-led Digital Bank - is the FIRST digital bank in Malaysia, approved by BNM to commence operations. We aim to leverage technology and innovation to serve the financial needs of the unserved and underserved individuals, and micro and small medium enterprises. We are driven by our shared purpose and passion to bring positive transformation to the banking industry, starting with solutions that address the financial struggles of Malaysians and businesses.

Position: Senior Specialist, Corporate Secretarial

Requirements/Job Description:

1. Ensure smooth conduct and attend meetings such as board, board committee and senior management related meetings and prepare accurate and timely minutes and BNM submissions.
2. Planning and execution of Board/Board committees/Shareholders’ meetings, including the setting of agenda, preparation of notices, board papers, resolutions and actioning of items arising from meetings.
3. Ensuring compliance with statutory requirements and liaising with secretarial agents.
4. Assist all matters in relation to corporate secretariat and corporate governance to ensure compliance with statutory or regulatory requirements, including Companies Act 2016, Financial Services Act 2013, BNM policy documents, Corporate Governance, and advise on the latest developments of applicable rules and regulations.
5. Be the custodian of the common seal for the Bank.
6. Advise board and senior management team on corporate governance matters.
7. Review TOR for BOD and relevant submissions.
8. Act as official liaison person with regulators/external auditors/advisors.
9. Prepare relevant proposals for BOD.
10. Management, update and implementation of terms of references with stakeholders in the Bank and Board.
11. Ensure maintenance of statutory registers and filing of statutory forms with the registrar in compliance with applicable laws.
12. Advise, structure, draft and negotiate a wide range of agreements and other documentation.
13. Provide effective interpretation and recommendation on regulations and policies affecting the business and legal documentation.
14. Interfacing as necessary with other business support teams within the Group.
15. Monitor ongoing legislation and regulatory changes applicable to the Bank.
16. Represent the Bank’s interests and interface directly with external counsel, as appropriate.
17. Filing of any company secretarial matters with Suruhanjaya Syarikat Malaysia (SSM).