Senior Sales Admin Executive

Mahajaya Group of Companies; Selangor; On-site; MYR 150,000 - 200,000; Full time

Job summary

An established industry player in property development is seeking a dedicated Sales Administration and Credit Control professional. In this pivotal role, you will oversee the entire sales administration process, ensuring compliance with policies and timely documentation. Your responsibilities will include managing billing, collections, and maintaining strong communication with purchasers and financiers. This dynamic position offers the chance to work closely with various departments and contribute to exciting marketing initiatives. If you are detail-oriented, possess strong interpersonal skills, and are ready to take on new challenges, this opportunity is perfect for you.

Qualifications

• Minimum Diploma in Real Estate Management or equivalent.
• 5+ years of experience in property sales and administration.

Responsibilities

• Manage Sales Administration & Credit Control functions effectively.
• Ensure timely processing of loan documentation and billing.

Skills

Communication Skills

Interpersonal Skills

Attention to Detail

Problem Solving

Multilingual Proficiency

Education

Diploma in Real Estate Management

Bachelor’s Degree in Property Development

Tools

Microsoft Office

Road Runner System

HIMS

SmartBox Selangor

PTGWPKL

Job description

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Job Responsibilities

1. Responsible for the operation of Sales Administration & Credit Control functions, including monitoring the SPA, loan documentation, progressive billings, and collections until delivery of vacant possession and in compliance with policies related to sub-sales matters, refinancing and transfer of titles (MOT).
2. Attend timely to the SPA, loan documentations to facilitate the bank loan drawdown.
3. Perform Sales Administration & Credit Control functions including generating progress billing, miscellaneous invoices, official receipts, and redemption repayments timely, ensuring that the progressive billings are sent out to the respective purchasers and end-financiers in a timely manner.
4. Keep track and follow up on progressive payments with the purchasers, end-financiers, and solicitors timely to avoid any late payments.
5. Ensure all documentation and data are updated according to SOP.
6. Ensure proper filing of purchaser’s files in a timely manner.
7. Attend to daily inquiries/walk-ins from the Purchaser, End-Financier, and Solicitor and ensure responses are provided within the timeframe.
8. Prepare/update reports on the debtors on a weekly basis.
9. Work closely with the Project Department in relation to prompt issuance of Architect Certificates, utilities applications, and provide required documents for the subdivision of titles.
10. Work closely with the Marketing Department for purchaser files matters as well as the Accounts Department for billing and collection matters.
11. Assist in marketing/sales activities such as property roadshows, exhibitions, and events as required.
12. Undertake and perform any other duties and responsibilities as assigned by the superior/management from time to time.

Qualifications

1. Minimum Diploma, Advanced / Higher / Graduate Diploma / Bachelor’s Degree in Real Estate Management / Property Development or equivalent field.
2. Minimum 5 years of working experience in property sales and administration.
3. Familiarity with using authority websites such as HIMS, SmartBox Selangor, PTGWPKL is an added advantage.
4. Good command of Microsoft Office Applications due to the presentation of reports.
5. Familiarity with the Road Runner System is preferred.
6. Possess good communication and interpersonal skills.
7. Pleasant personality, adaptable to changes, willing to learn and take up more challenges and responsibilities.
8. Must possess a valid driving license due to required travel.
9. Proficiency in both written and spoken multi-languages (Chinese, English & BM). Ability to speak additional dialects such as Cantonese is an added advantage.

Company Overview

Mahajaya Group of Companies was founded by Dato' Tan Leong Min in the early 1970s as one of the major earthworks, civil engineering, and building contractors. The group was subsequently transformed into a well-diversified group involved in property development, construction, trading, and manufacturing.

As an integrated property development and construction group, Mahajaya offers quality and affordable residential properties at strategic locations in the country.

Our Vision

To deliver sustainable homes for generations to come.

Our Mission

To inspire people to live life with intention by developing exceptional living spaces.

Core Values

To be inspired to care about the individual, organization, and community. To value everyone and work together for the common good. To commit to growth and excellence. To embrace opportunities to learn and improve. To challenge the status quo. To develop new solutions to address new challenges.

Quality Commitment

To deliver on our promises and more. To strive to exceed industry standards. To never be satisfied with mediocrity.

More information is available on https://www.mahajaya.com/