Senior Sales Admin Executive

Two95 International Inc.; Kampung Baru Balakong; On-site; MYR 150,000 - 200,000; Full time

Job summary

An established industry player is seeking a proactive Administrative Assistant to support the Head of Sales in a dynamic environment. In this role, you will be responsible for coordinating meetings, managing travel arrangements, and maintaining accurate records. Your strong interpersonal skills and ability to work under pressure will be essential as you assist in various administrative tasks and ensure smooth operations. This position offers a great opportunity to grow your career in a supportive team while contributing to the success of the sales department. If you thrive in a fast-paced setting and enjoy multitasking, this role is perfect for you.

Qualifications

• Minimum 3 years in secretarial or administrative roles.
• Proficient in MS Office, especially Excel.

Responsibilities

• Provide administrative support to the Head of Sales.
• Manage appointments, meetings, and travel arrangements.

Skills

Interpersonal Skills

Self-driven

Stress Management

Responsibility

Education

Diploma or equivalent

Tools

MS Office

MS Excel

Job description

Role Responsibilities

1. Reports to Head of Sales.
2. Supports them in the fulfilment and execution of their duties.
3. Assist in email correspondences i.e. reply when required to, depending on urgency/follow up on email content requirement such as product inquiries.
4. Handle incoming phone call inquiries, refer caller to respective personnel if necessary.
5. Ensure data accuracy in server/system including product name, serial numbers and individual selling price.
6. Provides day-to-day administrative support.
7. Arrange and organize appointments for both internal or external meetings.
8. Arrange and coordinate monthly sales meeting’s requirements i.e. booking of conference room and its amenities, minutes of meeting, and thereafter, distributing minutes of meeting for further actions and follow up.
9. Flight and hotel bookings arrangements.
10. Arrange and coordinate offsite meetings, conferences and other events when necessary.
11. Prepare and compile profile/product presentations, necessary handouts/documents for proposals/tenders.
12. Conducts research and stay up to date on the latest info on industry and products.
13. Review/restructure department’s organization chart to ensure proper communication channel as and when required.
14. Assist in preparing expenses claims for submission and follow up on approval.
15. Ensure team members adhere to their tasks/requirements assigned by SSM and SPM.
16. Monthly sales report and sales update submission.
17. Keeps track of sales targets.
18. Maintain and update customers’ info and sales record regularly.
19. Communicate customers’ feedback/complaints if any.
20. Perform ad-hoc duties as and when required.

Role Requirements

1. Candidate must possess at least Diploma or equivalent.
2. Required skill(s): Good interpersonal skills, self-driven, able to work with minimum supervision, able to cope with stress and with strong sense of responsibility.
3. Minimum 3 years of working experience in secretarial or administrative position with knowledge in MS Office (particularly in MS Excel).
4. Fresh graduates are encouraged to apply.
5. Required language(s) both spoken and written: English, Mandarin (and/or Cantonese), Bahasa Malaysia.
6. Applicants must be Malaysian citizens or possess relevant residency.
7. Must be willing to work at Balakong.
8. 1 Full-time position available.