Senior Purchasing Executive

Hilton Worldwide, Inc.; Kuala Lumpur; On-site; MYR 40,000 - 50,000; Full time

Job summary

A leading hospitality company in Kuala Lumpur is seeking a Senior Purchasing Executive to support the Purchasing Manager in ensuring a smooth operation of the Purchasing department. Responsibilities include obtaining competitive quotes, conducting supplier negotiations, and managing inventory documentation. Candidates should have a college degree, at least two years of purchasing experience, and proficiency in Microsoft Office applications.

Qualifications

• At least 2 years of working experience as Purchasing Officer.
• Prior experience in related work preferred.
• Mature and reliable person.

Responsibilities

• Assist the Purchasing Manager to ensure efficient operation of the department.
• Obtain competitive quotes from suppliers.
• Conduct interviews and negotiations with suppliers.

Skills

Proficient in Microsoft Office applications

Leadership and guidance abilities

Knowledgeable of supplies

Good command of both written and spoken English

Resourceful and creative

Education

College graduate

Job description

Overview

Senior Purchasing Executive (HOT0BYRC)

Senior Purchasing Executive (Job Number: HOT0BYRC )

Work Location: DoubleTree by Hilton Hotel Kuala Lumpur The Intermark 348 Jalan Tun Razak Kuala Lumpur 50400

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. Hilton hosts a family of brands including Hilton Hotels & Resorts, Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and more. We are seeking a Hilton Team Member to help deliver exceptional guest experiences.

The core responsibilities of the Senior Purchasing Executive are to assist the Purchasing Manager to ensure the smooth and efficient operation of the Purchasing department and to procure items required by the Management at a competitive price but without compromising quality.

What will I be doing?

• Follow up on hotel purchasing policy and procedures when carrying out all purchases.
• Obtain three competitive quotes from suppliers to minimize cost to hotel.
• Conduct interviews with suppliers and representatives, obtain information, specifications, quotations on items required and handle subsequent correspondence and negotiations for procurement.
• Place orders with suppliers and ensure timely delivery to satisfy hotel requirements and trace outstanding orders to meet operational needs.
• Check pricing of purchase orders and determine appropriate supplier to obtain best quality and price.
• Conduct market survey to understand market trends and price fluctuations.
• Safeguard petty cash float (if any) to ensure no unauthorized access the float.
• Collect Market List quotations at regular intervals.
• Regularly review contract supplies to keep prices competitive, maintaining knowledge of similar products by surveying price lists of other hotel operation supplies.
• Analyze market trends to anticipate likely price fluctuations for maintaining inventory for long or short time periods.
• Ensure all documentation (purchase orders, invoices, delivery dockets, etc.) are forwarded to Accounts Payable on a timely basis.
• Minimize risks of accidents and workers' compensation costs by ensuring correct work practices and safe work areas.
• Handle all requests and enquiries in a timely, efficient and friendly manner.
• Perform any additional tasks to ensure that the department functions smoothly.
• Strictly follow the code of conduct.

What are we looking for?

A Senior Purchasing Executive serving Hilton Brands works on behalf of Guests and Team Members. To fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• College graduate.
• At least 2 years of working experience as Purchasing Officer.
• Proficient in Microsoft Office applications.
• Able to lead, provide guidance and develop team members.
• Knowledgeable of supplies.
• Mature and reliable person.
• Good command of both written and spoken English to meet business needs.
• Prior experience in related work preferred.
• Able to be resourceful, creative and maintain flexibility.
• Flexible in relation to work hours.

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. Our vision is to fill the earth with the light and warmth of hospitality, uniting us as a team to create remarkable experiences worldwide every day. Our Team Members are at the heart of it all!

Job

Job: Supply Management, Procurement, Purchasing, and Receiving