Senior Officer; Students' Association

The University of Nottingham Malaysia Campus; Semenyih; On-site; MYR 100,000 - 150,000; Full time

Job summary

The University of Nottingham Malaysia is seeking a qualified candidate for the Senior Officer position in the Students’ Association Department. The role involves leading volunteering initiatives, managing financial transactions, and ensuring effective training for student leaders. The ideal candidate should possess a degree, strong interpersonal skills, and proficiency in Microsoft 365 applications. This position offers an opportunity to impact student life and engagement within the university.

Qualifications

• Ability in using social media for research.
• Good command of written and spoken English & Bahasa Malaysia.
• Basic to intermediate knowledge in accounting and budgeting.

Responsibilities

• Lead and coordinate the Students’ Association Volunteering Unit.
• Manage CS finance transactions and ensure accuracy.
• Coordinate trainings for CS Executives.

Skills

Interpersonal communication

Time management

Leadership

Negotiation

Social media proficiency

Multitasking

Education

Degree in any field or its equivalent

Tools

Microsoft 365

Office software

Job description

We are seeking suitably qualified candidates to apply for the Senior Officer position in Students’ Association Department at the University of Nottingham Malaysia.

Job Responsibilities:

• Lead & coordinate the Students’ Association Volunteering Unit (new unit initiative).
• Manage and coordinate CS development and enhancement program.
• Ensure that CS finance transactions are up to date, accurate with continuous financial guidance.
• Provide semesterly analysis of CS financial sustainability.
• Coordinate trainings for CS Executives - incorporating UNM Strategic 2022-2026 plan and values.
• Liaison between CS with suppliers, vendors, and sponsors with UNM respective departments.
• Supervising SA Officer role of approvals of CS events, activities health and safety processes, and monitoring CS finances.
• Support and work with colleagues to ensure that customer service is delivered professionally for daily operational functions and updating department SOPs according to UNM, MOE and Malaysian government policy changes.
• To administer relevant procedures and policies of the Students’ Association Staff Office, including updating according to UNM, MOE and the Malaysian government SOPs.
• Troubleshooting SA online forms by coordinating with IT support for solutions.
• Support Manager in submission of internal and external audit as required by UNM stakeholders.
• Work with colleagues in planning and coordinating training for CS Executives for continuous improvement of processes and systems, procedures and policies for updating the SA Handbook.
• Other responsibilities and roles as assigned by the SA Manager or University of Nottingham Malaysia.

Job Requirements:

• Degree in any field or its equivalent
• Ability in using the Internet, social media such as WhatsApp, FB, IG, and MS Teams for communication and research / information collation
• Good knowledge of Microsoft 365 and Office software, (MS Word, MS Excel, and MS Power Point) to be applied in information sourcing and producing reports and proposal
• Strong understanding of interpersonal and intercultural communication and able to articulate ideas.
• Good command of written and spoken English & Bahasa Malaysia
• Ability to multi-task and prioritise tasks
• Good time management skills and meeting deadlines.
• Basic to intermediate knoweldge in accounting and budgeting
• Initiative / proactive and understanding negotitation for positive outcomes
• Able to lead meetings and discussions with staff and students productively

All applications will be treated in strict confidence and only shortlisted candidates will be notified.

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