Senior Manager/Head, Human Capital & Administration

Phillip Capital Group; Kuala Lumpur; On-site; MYR 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Senior Manager/Head of Human Capital & Administration to lead strategic planning and organizational development. This pivotal role involves shaping HR policies, overseeing administrative functions, and fostering a culture of excellence within the organization. The ideal candidate will possess strong leadership skills, a deep understanding of employment laws, and a proven track record in managing HR teams. Join a dynamic environment where your contributions will drive the success of a diverse range of financial services across multiple regions.

Benefits

Medical Benefits

Miscellaneous Allowance

Education Support

Insurance

Vision Care

Company Trip/Team Building

Qualifications

• 5+ years of managerial experience in Human Resource.
• Strong knowledge of Malaysia employment laws and HR best practices.

Responsibilities

• Oversee HR functions and ensure efficient running of administrative services.
• Create HR structure and manage performance metrics.

Skills

Human Resource Management

Leadership Skills

Change Management

Performance Management

Strategic Planning

Knowledge of Employment Laws

Education

Bachelor's Degree in Human Resource Management

Post Graduate Diploma

Professional Degree in Business

Job description

Senior Manager/Head, Human Capital & Administration

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1. To be a part of senior management for strategy and planning, for organizational development through leadership, change management and setting the PhillipCapital values, professionalism and culture into the system.

2. To provide a structure to the Human Resource of PhillipCapital through resource planning, performance management, training and development.

3. To oversee the smooth and efficient running of the administrative services within PhillipCapital (HR, travel and administrative staff), prepare the annual Work Plan, budget estimates to the Chief Executive Officer/ Board of Directors (CEO/BoDs).

4. This position would also require to travel on field from time to time as per need arises.

A. Organization Development and Strategy:

1. Create a Human Resource structure by strategising and planning according to the needs of the organization.

2. Create a leadership and succession pipeline from the entry level upwards to take on higher and changing responsibilities.

3. Manage job evaluations and define roles and responsibilities, span of control per level.

4. Incorporate culture, core values, management structure, guiding principles for employment (for office and field personnel).

5. Instill skills within leaders to be able to analyse and forecast future needs through training and development.

6. Overseeing, monitoring and reporting organizational performance metrics to the Chief Executive Officer/ Board of Directors (CEO/BoDs).

B. HR Functions:

1. Map resource needs and proactively plan for new projects/ focus areas and keep resources ready for them, ensuring that the right person is selected for the right job.

2. Create a system to manage rewards and recognition to keep the employees motivated.

3. Recognize high performers and groom potential to be the future leaders of PhillipCapital.

4. Develop, monitor, implement and improve HR policies like code of conduct, sexual harassment policy and office procedures.

5. Manage and structure compensation and benefits at all levels.

6. Able to advise on legal issues of the organisation together with consultation from relevant bodies if needed.

7. Have an understanding of payroll and its practice to carry out effective payroll function.

8. Prepare monthly Management report, Bod reports, Key Risk Indicator report, etc.

9. To liaise with external and internal auditors on HCA audit.

10. To provide counselling, conduct exit interview and brief the Chief Executive Officer/ Board of Directors (CEO/BoDs) on the outcomes.

11. Prepare Annual Training Plan/Calendar, Annual Manpower Budgeted Headcount.

12. Responsible for expatriate management- Visa/ Permit application and approval.

13. To undertake any assignment as required and when instructed by the Group Chairperson and/ or the Managing Director.

C. Administration:

1. Create administrative strategies to create cost effective ways to implement the best practices.

2. Oversee and control PhillipCapital expenses towards travels, printing, recruitment any other external services required.

3. Manage office maintenance and repairs, including procurement of equipment and supplies, office space planning, for effective use of space.

4. Liaising with senior management on all administrative issues.

D. Team Management and Professional Development:

1. Managing a team of HR professionals whether full time or part time and being responsible for their performance and professional development.

2. Working harmoniously with all teams and balance between project and program priorities.

3. Attend seminar, conferences, learning sessions and be updated of the best HR practices.

Requirements:

1. Candidate must possess at least a Bachelor's Degree, Post Graduate Diploma, Professional Degree in Human Resource Management/Business or the equivalent.

2. Knowledge of Malaysia employment laws and practices.

3. Familiar with the HR best practice.

4. Able to work in challenging & fast paced environment.

5. Strong prioritizing skills, ability to multi-task and result driven.

6. Minimum 5 years working experience in Human Resource field at managerial level.

7. Must have strong leadership, charismatic and pleasant personality.

8. Applicants should be Malaysian citizens or hold relevant residence status.

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Your application will include the following questions:

• Which of the following types of qualifications do you have?
• How would you rate your English language skills?
• What's your expected monthly basic salary?
• How many years' experience do you have in industrial relations & employment law?
• How many years' experience do you have as a Human Capital Manager?
• How much notice are you required to give your current employer?
• Are you willing to undergo a pre-employment background check?
• How many years' experience do you have as a manager / team lead?

Phillip Capital is a group of companies which offers a full range of quality and innovative financial services to retail, corporate and institutional customers. We operate in the financial hubs of 15 countries, with offices in Singapore, United Kingdom, USA, France, China, Hong Kong, Thailand, Japan, Australia, Malaysia, Indonesia, Turkey, India, Dubai and Cambodia.

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Perks and benefits Medical Miscellaneous allowance Education support Insurance, Vision, Company Trip/Team Building

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