Senior / Junior Assistant, Company Secretarial

Thong Guan Industries Berhad; Penang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Corporate Secretarial and Business Process Services is looking for a motivated Senior / Junior Assistant, Company Secretarial. Candidates will handle statutory requirements, assist in meetings, and ensure compliance with Malaysian corporate governance laws. This role is ideal for those with a passion for corporate governance and the drive to support diverse company needs.

Qualifications

• Experience required for Senior Assistant: 3 years in public listed companies.
• Junior Assistant: Graduate or 1-2 years of experience.
• Good working attitude and self-discipline.

Responsibilities

• Prepare resolutions, minutes, statutory forms, and announcements.
• Assist during Board and Shareholders’ meetings.
• Ensure compliance with the Companies Act 2016.

Skills

Computer literate

Proficient in English

Proficient in Malay

Education

CGI (ICSA) qualification

CGQP (ICSA) finalist

fresh CGIgrad (ICSAgrad)

Job description

Ascend BPS Sdn Bhd is a well-established Corporate Secretarial and Business Process Services (BPS) service provider in providing quality corporate secretarial and outsourcing services to companies of all sizes and needs that span across various industry segments.

Position: Senior / Junior Assistant, Company Secretarial

Requirements/Job Description:

• CGI (ICSA) qualification or CGQP (ICSA) finalist or fresh CGIgrad (ICSAgrad) graduates
• CGIgrad (ICSAgrad) graduates who are interested to pursue a career as a company secretary and be CGI(ICSA) are also encouraged to apply
• Computer literate. Proficient in English and Malay
• Minimum experience for Senior assistant company secretary : 3 years and above preferably with exposure in public listed companies. Junior assistant company secretary : graduate or 1-2 years
• Good working attitude and self-discipline
• Prepare resolutions, minutes, statutory forms, announcements, etc
• Assist during Board and Shareholders’ meetings
• Assist to lodge documents with Companies Commission of Malaysia and any other relevant authorities
• Monitor and comply with submission deadlines
• Maintain and update the statutory books and records in compliance with the Companies Act 2016
• Advise on and ensure clients’ compliance with the Companies Act 2016, the Listing Requirements of Bursa Malaysia Securities Berhad, Malaysian Code on Corporate Governance and other relevant statutory requirements