Senior HR Executive ( Performance, Rewards & Operations)

Upscale Sdn Bhd; Malaysia; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a Senior HR Executive to enhance their performance management and HR operations. This role involves overseeing payroll processing, implementing compensation plans, and ensuring compliance with Malaysian Labour Laws. The successful candidate will work closely with the Head of Department to drive HR strategies and contribute to achieving corporate KPIs. If you're passionate about human capital management and ready to make a significant impact in a dynamic environment, this opportunity is perfect for you.

Qualifications

• Minimum 7 years experience in HR with a Diploma in Human Resources Management.
• Experience with payroll processing and knowledge of Malaysian Labour Laws.

Responsibilities

• Assist in performance management and HR operations.
• Responsible for payroll processing and administration.
• Implement staff appraisals and compensation plans.

Skills

Performance Management

HR Operations

Payroll Processing

Compensation & Benefits

Communication Skills

Computer Literacy

Malaysian Labour Laws

Education

Diploma in Human Resources Management

STPM/SPM

Tools

HCM System

Payroll Systems

MS Word

MS Excel

Job description

Senior HR Executive (Performance, Rewards & Operations)

Job Openings: Senior HR Executive (Performance, Rewards & Operations)

About the job

Summary of responsibilities

The Senior Executive is to assist the Head of Department (HOD) in the following areas:

• Performance Management
• HR Operations

Assist HOD in planning, coordinating, monitoring, and implementing HCM’s functions as listed above. This position shall also be responsible for implementing approved guidelines, policies, and procedures related to the effective use of human capital within the organization, monitoring and advising on benefit administration, ensuring smooth operations within the department, and achieving Corporate KPIs.

Key Areas of Responsibilities

The primary tasks include, but are not limited to, the following:

Payroll

• Responsible for payroll processing and administration
• Assist in preparing payroll reports
• Assist in developing and implementing company-wide compensation plans
• Liaise with related parties for project planning, development, review, and implementation
• Conduct analysis on compensation statistics/remuneration surveys and develop reports as required
• Calculate and verify OT based on approved policies
• Prepare documents for vehicle and house purchase assistance applications
• Process monthly salaries, including OT and allowances
• Submit relevant monthly documents and payments to EPF, SOCSO, and Inland Revenue Department
• Distribute salary, increment, and bonus slips
• Prepare Staff EA Forms and Company B Forms
• Compile and prepare employee statistics and other reports as required
• Act as contact for enquiries to/from statutory bodies regarding EPF, SOCSO, and Inland Revenue
• Assist HOD during periodic reviews of the Group’s compensation scheme
• Disseminate information/guidelines on C&B schemes
• Monitor increments and adjustments for consistency across the Group
• Review letters on increments and bonuses during annual exercises
• Ensure wage plans and benefits packages comply with company policies and corporate objectives
• Maintain accurate staff information and medical insurance plans
• Register staff for medical insurance and liaise with third parties
• Follow up on medical claims
• Liaise with insurance brokers on staff-related changes
• Calculate, verify, and process staff claims

Resignation and Separation Activities

• Calculate and prepare acceptance of resignation or retirement
• Prepare relevant handover documents
• Notify relevant departments of departures

Performance Management

• Administer the Performance Management System
• Implement staff appraisals, rewards, and recognition programs
• Ensure effective performance evaluation processes

Enterprise Risk Management

• Apply controls to manage key risks and suggest improvements
• Ensure compliance with regulations and guidelines

Appointment as Risk Control Officer

• Support development and management of risk and business continuity frameworks
• Support compliance monitoring and reporting

OSH Committee

• Facilitate cooperation for health and safety measures

Others

• Participate in salary review/benchmarking
• Monitor HR strategies, policies, and procedures
• Ensure timely renewal of staff insurance benefits
• Assist in policy development and updates
• Coordinate Human Capital Management activities
• Maintain employee records and confidentiality
• Respond to inquiries and undertake additional tasks as assigned

Technical Skills

• Performance Management: Understand PMS online system and processes
• Compensation & Benefits: Knowledge and application skills
• Payroll Processing: Understanding statutory guidelines and payroll system
• HCM System Administration: Good understanding and application
• Employment Regulations: Knowledge of Malaysian Labour Laws
• Computer Literacy: Proficiency in web navigation, MS Word, and Excel

Qualifications

Minimum Qualifications

• Diploma in Human Resources Management with over 7 years of experience
• STPM/SPM with over 5 years of experience in HR environment

Additional Requirements

• Ability to build trust and positive relationships
• Effective communication skills at all levels
• Commitment to quality service
• Knowledge of Malaysian Labour Law (advantage)
• Knowledge of Industrial and Employee Relations
• Good communication and writing skills
• Ability to work independently
• Meticulous, detail-oriented, enjoy statistical work
• Proficiency in office software and payroll systems
• Ability to facilitate change initiatives
• Strong interpersonal and communication skills in English and Bahasa Malaysia
• Experience with HCM & Payroll System (advantage)

Additional information

• Open race
• Degree in HR, with experience in performance management, payroll, total rewards, HR operations; banking experience is an advantage