SENIOR HR & ADMIN EXECUTIVE

Tapis Teknik Sdn Bhd; Skudai; On-site; MYR 200,000 - 250,000; Full time

Job summary

A manufacturing company in Johor seeks a Human Resources and Administration Executive to manage recruitment processes, employee lifecycle, payroll, and HR compliance. This role requires a diploma or degree in HR management and at least 2 years of relevant experience. The ideal candidate should be proficient in payroll processing, have knowledge of Malaysian employment laws, and possess excellent communication and organizational skills. This position offers an opportunity to contribute to HR strategies in a dynamic environment.

Qualifications

• Minimum 2–5 years of relevant experience in HR operations or HR & Admin roles.
• Experience in manufacturing environments is an advantage.
• Strong interpersonal skills to interact with employees at all levels.

Responsibilities

• Manage end-to-end recruitment processes including job advertising and candidate selection.
• Coordinate interview scheduling and candidate communication.
• Prepare and manage offer letters and onboarding documentation.
• Process full-cycle monthly payroll accurately and on time.

Skills

Knowledge of Malaysian employment laws

Payroll processing

Proficient in Microsoft Office

Excellent communication skills

Organizational skills

Education

Diploma or Bachelor’s Degree in HR Management or related field

Job description

Manage end-to-end recruitment processes including job advertising, sourcing, screening, interviewing, and selection.

Coordinate interview scheduling, candidate communication, and offer management.

Prepare offer letters, employment contracts, and onboarding documentation.

Collaborate with department heads to understand manpower needs and ensure timely hiring.

Explore and implement effective recruitment strategies and sourcing channels.

2. Employee Lifecycle Management

Handle onboarding and offboarding processes, including orientation, confirmations, transfers, contract renewals, and exits.

Maintain accurate and up-to-date employee records, personal files, and HR databases.

Prepare HR correspondence such as confirmation letters, promotions, disciplinary letters, warnings, and termination notices.

Ensure proper documentation and confidentiality in all HR records.

Process full-cycle monthly payroll accurately and within timelines.

Verify attendance, overtime, leave, and claims prior to payroll processing.

Ensure timely submission of statutory contributions (EPF, SOCSO, EIS, PCB/LHDN, HRDF).

Manage employee benefits including leave, insurance, medical claims, and other entitlements.

Prepare payroll reports for management and finance.

Support annual increment, bonus, appraisal, and benefit-related exercises.

4. HR Operations & Compliance

Ensure compliance with Malaysian Employment Act, Labour Law, Industrial Relations Act, and company policies.

Assist in reviewing, updating, and implementing HR policies and employee handbook.

Handle employee grievances, disciplinary matters, counseling, and investigations professionally.

Maintain compliance with PDPA and data protection requirements.

5. Training & Performance Management

Coordinate training programs, workshops, and development initiatives.

Manage HRDC grant applications and claims.

Support performance appraisal systems, KPI monitoring, and performance improvement plans.

Assist department heads in staff training, coaching, and development planning.

6. HR Administration & Office Management

Oversee general office administration including procurement, vendor coordination, facilities, and inventory.

Manage office supplies, company assets, licenses, insurance, and vehicle road tax renewals.

Coordinate meetings, travel arrangements, training logistics, and company events.

Provide administrative and reporting support to management as required.

7. Continuous Improvement & Other Duties

Identify opportunities to improve HR and admin processes, systems, and efficiency.

Participate in HR projects, digitalization initiatives, and departmental improvement plans.

Perform ad-hoc duties and HR initiatives as assigned by management.

Requirements & Qualifications

Education

Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, Psychology, or a related field.

Experience

Minimum 2–5 years of relevant experience in HR operations, HR admin, or combined HR & Admin roles.

Senior-level roles typically require at least 5 years of hands‑on HR experience.

Experience in manufacturing environments is an advantage.

Knowledge & Skills

Strong knowledge of Malaysian employment laws, statutory requirements, and HR best practices.

Experience in payroll processing, statutory submissions, and benefits administration.

Proficient in Microsoft Office (Excel, Word, PowerPoint).

Good documentation, reporting, and organizational skills.

Ability to manage multiple tasks, meet deadlines, and work independently.

High level of confidentiality, integrity, professionalism, and fairness.

Communication & Personal Attributes

Excellent interpersonal and communication skills.

Able to interact effectively with employees at all levels.

Detail-oriented, well‑organized, proactive, and adaptable.

Positive attitude with a strong willingness to learn and improve.

Ability to handle sensitive employee matters with discretion.

Application Questions

• How many years' experience do you have as a Human Resources and Administration Executive?
• How many years of recruitment experience do you have?
• How many years of payroll experience do you have?
• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have in Human Resources (HR)?