SENIOR HR & ADMIN EXECUTIVE

Tapis Teknik Sdn Bhd; Johor; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading HR services provider in Malaysia is looking for an experienced HR professional to manage end-to-end recruitment processes and payroll. Key responsibilities include coordinating interviews, ensuring compliance with Malaysian employment laws, and managing employee lifecycle processes. The ideal candidate will have a Diploma or Bachelor’s Degree in Human Resource Management with at least 2–5 years of relevant experience, particularly in manufacturing environments. Strong knowledge of HR practices and excellent interpersonal skills are essential.

Qualifications

• Minimum 2–5 years of relevant experience in HR operations or HR admin.
• Experience in manufacturing environments is an advantage.

Responsibilities

• Manage end-to-end recruitment processes including job advertising and selection.
• Coordinate interview scheduling and candidate communication.
• Process full-cycle monthly payroll accurately.

Skills

Strong knowledge of Malaysian employment laws

Payroll processing

Microsoft Office

Documentation skills

Communication skills

Education

Diploma or Bachelor’s Degree in Human Resource Management

Job description

Manage end-to-end recruitment processes including job advertising, sourcing, screening, interviewing, and selection.

Coordinate interview scheduling, candidate communication, and offer management.

Prepare offer letters, employment contracts, and onboarding documentation.

Collaborate with department heads to understand manpower needs and ensure timely hiring.

Explore and implement effective recruitment strategies and sourcing channels.

2. Employee Lifecycle Management

Handle onboarding and offboarding processes, including orientation, confirmations, transfers, contract renewals, and exits.

Maintain accurate and up-to-date employee records, personal files, and HR databases.

Prepare HR correspondence such as confirmation letters, promotions, disciplinary letters, warnings, and termination notices.

Ensure proper documentation and confidentiality in all HR records.

Process full-cycle monthly payroll accurately and within timelines.

Verify attendance, overtime, leave, and claims prior to payroll processing.

Ensure timely submission of statutory contributions (EPF, SOCSO, EIS, PCB/LHDN, HRDF).

Manage employee benefits including leave, insurance, medical claims, and other entitlements.

Prepare payroll reports for management and finance.

Support annual increment, bonus, appraisal, and benefit-related exercises.

4. HR Operations & Compliance

Ensure compliance with Malaysian Employment Act, Labour Law, Industrial Relations Act, and company policies.

Assist in reviewing, updating, and implementing HR policies and employee handbook.

Handle employee grievances, disciplinary matters, counseling, and investigations professionally.

Maintain compliance with PDPA and data protection requirements.

5. Training & Performance Management

Coordinate training programs, workshops, and development initiatives.

Manage HRDC grant applications and claims.

Support performance appraisal systems, KPI monitoring, and performance improvement plans.

Assist department heads in staff training, coaching, and development planning.

6. HR Administration & Office Management

Oversee general office administration including procurement, vendor coordination, facilities, and inventory.

Manage office supplies, company assets, licenses, insurance, and vehicle road tax renewals.

Coordinate meetings, travel arrangements, training logistics, and company events.

Provide administrative and reporting support to management as required.

7. Continuous Improvement & Other Duties

Identify opportunities to improve HR and admin processes, systems, and efficiency.

Participate in HR projects, digitalization initiatives, and departmental improvement plans.

Perform ad-hoc duties and HR initiatives as assigned by management.

Requirements & Qualifications

Education

Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, Psychology, or a related field.

Experience

Minimum 2–5 years of relevant experience in HR operations, HR admin, or combined HR & Admin roles.

Senior-level roles typically require at least 5 years of hands-on HR experience.

Experience in manufacturing environments is an advantage.

Knowledge & Skills

Strong knowledge of Malaysian employment laws, statutory requirements, and HR best practices.

Experience in payroll processing, statutory submissions, and benefits administration.

Proficient in Microsoft Office (Excel, Word, PowerPoint).

Good documentation, reporting, and organizational skills.

Ability to manage multiple tasks, meet deadlines, and work independently.

High level of confidentiality, integrity, professionalism, and fairness.

Communication & Personal Attributes

Excellent interpersonal and communication skills.

Able to interact effectively with employees at all levels.

Detail-oriented, well-organized, proactive, and adaptable.

Positive attitude with a strong willingness to learn and improve.

Ability to handle sensitive employee matters with discretion.