Senior Executive, Knowledge, Archive & Record Management

Cyberjaya; Malaysia; On-site; MYR 60,000 - 90,000; Full time

Job summary

The University of Cyberjaya is seeking a Senior Executive to lead knowledge management, archives, and records governance. You will plan, implement, and maintain the organisation's knowledge framework, lifecycle of records, and digital repositories, ensuring compliance with policies and legal requirements.

You will collaborate with academic and administrative units to promote information governance, support continuity, and enhance knowledge sharing across the institution.

Qualifications

• Bachelor’s Degree in Library & Information Science, Records Management, Archives Management, Information Management, Knowledge Management or a related discipline.
• 3–5 years of relevant working experience in knowledge management, records management, archives, libraries, or information governance.
• Knowledge of records management standards, archival practices, information governance, and records retention requirements.
• Experience in managing electronic document management systems (EDMS), institutional repositories, or digital archives is an advantage.
• Strong understanding of digital preservation, information lifecycle management, and data governance.

Responsibilities

• Develop and implement knowledge management, archives, and records management policies, procedures, and standards.
• Manage the lifecycle of institutional records from creation to disposal.
• Establish and maintain the University’s archive and corporate memory for long-term preservation.
• Coordinate records retention schedules and ensure compliance with legislation and policies.
• Oversee digital records management systems, institutional repositories, and digital archives initiatives.
• Promote knowledge-sharing initiatives and support a knowledge-driven culture.
• Conduct records audits and provide advisory services on best practices.
• Organise staff awareness programmes and training related to knowledge management and records governance.
• Collaborate with internal stakeholders to improve information accessibility, security, and business continuity.
• Prepare reports and recommendations to support planning and governance.

Skills

Knowledge management

Archives management

Information governance

EDMS

Digital preservation

Communication

Microsoft Office

Education

Bachelor’s Degree in Library & Information Science, Records Management, Archives Management, Information Management, Knowledge Management

Tools

EDMS

Institutional repositories

Job description

Senior Executive, Knowledge, Archive & Record Management

Department

Library & Knowledge Management

Location

Organisation

University of Cyberjaya

Travel Requirement

No

Job Overview

Responsible for planning, implementing, and maintaining the University’s knowledge management, archives, and records management framework. The position oversees the lifecycle of physical and electronic records, develops policies and standards, manages institutional archives and digital repositories, and promotes best practices in information governance. Working closely with academic and administrative departments, the role ensures compliance with legal and institutional requirements while preserving the University’s intellectual assets and enhancing knowledge sharing across the institution.

Key Responsibilities

• Develop and implement knowledge management, archives, and records management policies, procedures, and standards.
• Manage the lifecycle of institutional records from creation, classification, storage, retention, preservation, to disposal.
• Establish and maintain the University’s archive and corporate memory, ensuring long-term preservation of valuable institutional records.
• Coordinate records retention schedules and ensure compliance with relevant legislation, accreditation, and University policies.
• Oversee digital records management systems, institutional repositories, and electronic document management initiatives.
• Promote knowledge-sharing initiatives and support the development of a knowledge-driven organisational culture.
• Conduct records audits and provide advisory services to faculties and departments on records management best practices.
• Organise staff awareness programmes and training related to knowledge management and records governance.
• Collaborate with internal stakeholders to improve information accessibility, security, and business continuity.
• Prepare reports, documentation, and recommendations to support strategic planning and institutional governance.

Skills and Experiences

• Bachelor’s Degree inLibrary & Information Science, Records Management, Archives Management, Information Management, Knowledge Management, or a related discipline.
• Minimum3–5 years of relevant working experiencein knowledge management, records management, archives, libraries, or information governance, preferably in higher education or a related sector.
• Knowledge ofrecords management standards, archival practices, information governance, and records retention requirements.
• Experience in managingelectronic document management systems (EDMS), institutional repositories, or digital archivesis an advantage.
• Strong understanding ofdigital preservation, information lifecycle management, and data governance.
• Excellent organisational, analytical, and problem‑solving skills.
• Good communication and interpersonal skills with the ability to collaborate across departments.
• Proficient in Microsoft Office applications and relevant information management systems.
• Ability to work independently, manage multiple priorities, and maintain confidentiality of institutional information