Senior Executive, Human Resources & Administration

CareerMaster; Johor; On-site; MYR 60,000 - 80,000; Full time

Job summary

A shared services company in Johor is looking for a Senior Executive in Human Resources and Administration. The role involves coordinating recruitment processes, managing staff onboarding, and preparing HR reports. Candidates should have 3–5 years of HR experience and a Degree in HR Management or Business Admin. Excellent communication and coordination skills are essential. Attractive benefits provided include a fixed basic salary and insurance. Interested candidates should apply promptly.

Benefits

Fixed Basic

Variable Bonus

Insurance

Qualifications

• 3–5 years of experience in HR and Admin in property management or multi-site operations.
• Strong knowledge of Malaysian HR practices and laws.
• High level of professionalism and attention to detail.

Responsibilities

• Coordinate recruitment processes and maintain HR records.
• Manage staff onboarding and training requirements.
• Prepare HR reports and support administrative tasks.

Skills

Coordination skills

Multitasking

Communication skills

Microsoft Office proficiency

Education

Diploma/Degree in Human Resource Management or Business Administration

Job description

Senior Executive, Human Resources & Administration

• Shared services company focused on real estate

Working Days:5

Attractive Benefits Included:

• Fixed Basic
• Variable Bonus
• Insurance

Interested candidates, kindly your Job Seeker Profile with CareerMaster & APPLY NOW!

Shortlisted candidates will be notified

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Job Responsibilities

1. Recruitment Coordination:

• Prepare and submit job requisitions to HR Shared Services.
• Liaise with site managers to identify manpower needs and track recruitment status.
• Support onboarding arrangements for new staff.

2. Employee Data Management:

• Maintain and update records for new hires, resignations, transfers, contract renewals, and confirmation.
• Track probation periods, licenses (e.g. BOVEAP), and performance review timelines.

3. Training & Development Support:

• Coordinate training requisitions and attendance with HR shared services.
• Monitor CPD hours and training requirements for technical and certified staff.

4. HR Reporting:

• Prepare monthly HR reports for management, including staff movement, training records, and recruitment updates.

5. Liaison with HR Shared Services:

• Act as the main contact point for HR report management, including staff movement, training records, and recruitment updates.

Administrative Support

1. Office & Facility Management:

• Ensure smooth running of HQ administrative operations, including supplies and vendor services, and facility maintenance.
• Maintain office asset inventory and coordinate distribution across property sites.

2. Travel & Accommodation Arrangements:

• Coordinate travel and accommodation for staff attending site visits, meetings, or training programs.
• Check and verify HR and admin documents before submitting for HOD or interdepartmental approval.
• Ensure accurate documentation for audit and compliance purposes.

4.Support to Head of Division / HOC:

• Assist with meeting scheduling, logistics, and preparation of claims or correspondence on behalf of the HOD or Head of Company.

Job Requirements

• Diploma/Degree in Human Resource Management, Business Administration, or equivalent.
• 3–5 years of working experience in HR and Admin, preferably in a property management or multi site operation environment.
• Strong understanding of HR practices, Malaysian labor laws, and statutory requirements (EPF, SOCSO, EIS, HRDF).
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Excellent coordination, multitasking, and communication skills.
• Able to adapt quickly and work effectively in a fast‑paced and dynamic environment.
• High level of professionalism, discretion, and attention to detail.