Senior Executive Human Resources

IntelliPro; Penang; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading HR firm in Penang is seeking a Senior Executive/Supervisor to manage HR and administrative operations. The role entails full-cycle HR management, payroll, compliance with Malaysian labor laws, and daily office administration. The ideal candidate will have over 5 years of experience and familiarity with complex organizational settings. Proficiency in English and knowledge of Mandarin is preferred. Competitive salary and dynamic work environment offered.

Qualifications

• Minimum 5 years of HR and administrative experience.
• Fluent in English; Mandarin or other languages are a plus.
• Prior experience working in a Chinese company or with China-based teams is highly preferred.

Responsibilities

• Lead full-cycle local hiring process.
• Support expatriate staffing coordination as needed.
• Implement HR policies compliant with local labor laws.

Skills

Organizational skills

Communication skills

Problem-solving skills

Adaptability

Education

Bachelor’s degree in Human Resources or related field

CIPD, SHRM, or equivalent HR certification

Job description

Overview

We are seeking a highly organized and proactive HR & Administration Senior Executive / Supervisor to lead HR and office operations for our Malaysian office. This role combines full-cycle HR management—including local and expatriate staffing, payroll, performance reviews, and policy implementation—with day-to-day administrative oversight such as office operations, vendor coordination, and facility management. The ideal candidate is experienced in cross-border collaboration, familiar with Chinese company practices, and capable of ensuring compliance with Malaysian labor laws and regulatory requirements while supporting a dynamic, startup-like environment.

Responsibilities

Human Resources Management

• Lead full-cycle local hiring – from job posting and resume screening to interview coordination, offer issuance, and onboarding.
• Support expatriate staffing coordination as needed.
• Designing competitive, locally compliant compensation structures.
• Support monthly payroll processing, bonus calculations, and coordination with external payroll providers.
• Implement a simple yet effective performance review process, including probation assessments and annual evaluations.
• Ensure all employment practices comply with Malaysian labor laws, EPF, SOCSO, and EIS regulations.
• Manage employment contracts, onboarding/offboarding, and employee inquiries.
• Help develop and roll out core HR policies (e.g., attendance, leave, code of conduct).
• Establish HR recordkeeping and basic HRIS practices.
• Organize orientation programs for new hires and support employee development initiatives.

Administrative Support

• Oversee daily office operations, including facility management, procurement, and vendor coordination.
• Handle travel arrangements, meeting scheduling, document filing, and general office administration.
• Maintain a professional and efficient working environment.

Facility Setup & Operational Licensing

• Coordinate with local authorities, consultants, and internal teams to secure essential pre-operational permits and licenses.
• Track application timelines, prepare documentation, and ensure compliance with regulatory requirements.
• Act as the internal coordinator between technical teams, legal advisors, and government agencies during the setup phase.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field
• Fluent in English; Mandarin or other languages are a plus
• Minimum 5 years of HR and administrative experience
• Prior experience working in a Chinese company, or with China-based teams, is highly preferred
• Familiarity with multinational teams and cross-border collaboration
• Strong organizational, communication, and problem-solving skills
• Proactive, self-driven, and adaptable to a dynamic startup-like environment
• Certification: Holding CIPD, SHRM, or equivalent HR certification