Senior Administrative Assistant

Home Tuition Job; Batu Caves; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in student services is seeking an Administrative Assistant to support their operations. This role focuses on managing schedules, student files, and attendance, while also providing administrative support across departments. Ideal candidates are detail-oriented, proactive, and eager to learn in a dynamic environment.

Benefits

Opportunities for professional development

Supportive work environment

Comprehensive training programs

Annual Leave

Health Insurance

Medical Leave

EPF

SOCSO

Qualifications

• Fresh graduates are encouraged to apply!
• Proficiency in English and Bahasa Malaysia (written and spoken).
• Demonstrated responsibility, punctuality, and a proactive approach.

Responsibilities

• Manage and distribute student schedules, addressing inquiries professionally.
• Prepare and maintain student files ensuring data integrity.
• Track attendance, generating reports for decision-making.

Skills

Customer Service

Communication Skills

Data Entry

Record Keeping

Data Analysis

Attention to Detail

Education

SPM/Diploma/Bachelor's degree in a relevant field

Job description

Job Responsibility

Administrative Assistant (en)

As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our student services. Your responsibilities will directly impact the student experience and contribute to their academic success. This position offers opportunities to develop your organizational and communication skills in a supportive and dynamic environment.

Responsibilities

• Schedule Management and Communication: Proactively manage and distribute student schedules, ensuring accuracy and timely delivery. Serve as a primary point of contact for students, providing comprehensive information and addressing inquiries with professionalism and efficiency. (Customer Service, Communication Skills, Administrative Support)
• Student File Management: Assist in the meticulous preparation and maintenance of student files, both physical and digital, ensuring data integrity and compliance with organizational policies. Contribute to the efficient organization of records for easy retrieval and reference. (Data Entry, Record Keeping, File Management)
• Attendance Tracking and Reporting: Diligently monitor and manage student attendance records, identifying trends and discrepancies. Generate accurate attendance reports to support academic and administrative decision-making. (Data Analysis, Reporting, Attention to Detail)
  
  

Job Requirements

Admin Assistant

We are seeking a highly motivated and detail-oriented Admin Assistant to join our dynamic team. As an integral part of our administrative operations, you will play a crucial role in ensuring the smooth and efficient functioning of our office. This is an excellent opportunity for a proactive individual who is eager to learn, contribute, and grow within a supportive environment.

Working Hours

• Monday & Tuesday: 8:30 AM - 6:00 PM / 12:00 PM - 10:00 PM
• Wednesday to Friday: 12:00 PM - 10:00 PM
• Saturday & Sunday: 8:30 AM - 6:00 PM
• Enjoy 1.5 days off per week, rotating with other administrative staff.
  
  

Key Responsibilities

• Provide comprehensive administrative support to various departments.
• Manage and organize documents, records, and reports.
• Assist in scheduling meetings, appointments, and travel arrangements.
• Handle phone calls, emails, and other correspondence professionally and efficiently.
• Maintain office supplies and equipment.
• Support the team with ad-hoc tasks and projects as needed.
  
  

Requirements

• Fresh graduates are encouraged to apply!
• SPM/ Diploma/ Bachelor's degree in a relevant field.
• Proficiency in English and Bahasa Malaysia (written and spoken).
• Genuine interest in administrative tasks and office operations.
• Demonstrated responsibility, punctuality, and a proactive approach to work.
• Energetic with a positive attitude and a strong team spirit.
• Non-smoker/non-vaper.
• Willingness to learn new skills and adapt to evolving responsibilities.
  
  

Benefits

• Opportunities for professional development and career advancement.
• A supportive and collaborative work environment.
• Comprehensive training programs to enhance your skills.
• Exposure to various aspects of administrative operations.
  
  

If you are a dedicated and enthusiastic individual seeking a rewarding career in administration, we encourage you to apply. Join us and be a part of a team that values your contributions and supports your growth!

Job Benefits

• Annual Leave
• EPF
• Health Insurance
• Medical Leave
• SOCSO