Senior Administration Executive (Hostel, RBA, cost-saving, office management)

Armstrong Electronics Sdn Bhd; Kulai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A manufacturing company in Johor is seeking a proactive Senior Executive for administrative support and facilities management. Responsibilities include office communications, event planning, and logistics coordination. Candidates should have a diploma in Business Administration and at least 2 years of relevant experience. Strong interpersonal skills and organizational abilities are essential. This position requires flexibility for urgent situations.

Qualifications

• At least 2 years of relevant experience in office administration or facility support.
• Familiarity with audit processes such as ISO, CSR.
• Willingness to respond to urgent off-hour situations.

Responsibilities

• Manage office communications and handle incoming calls.
• Prepare purchase requests and manage office supply inventory.
• Support internal event planning and coordinate food functions.
• Oversee transport arrangements for employees and guests.
• Supervise company hostel operations and inspections.
• Handle hotel and travel bookings for staff and visitors.
• Maintain cleanliness of meeting rooms and office servicing.
• Liaise with service providers and monitor maintenance.
• Support audit preparation for compliance programs.
• Participate in 6S activities and drive continuous improvement.

Skills

Coordination skills

Interpersonal abilities

Multitasking abilities

Education

Diploma or Bachelor's Degree in Business Administration

Job description

Location: i-Park, Kulai, Johor

Position Summary

We are looking for a proactive and reliable Senior Executive to support day-to-day administrative operations and facilities management at our manufacturing site. This role will require strong coordination skills across departments, a hands-on approach to employee support services, and involvement in logistics and event planning. Candidates who are comfortable managing diverse operational and cultural requirements will thrive in this role.

Key Responsibilities

• Manage office communications: handle incoming calls, correspondence, and announcements.
• Prepare purchase requests, manage GRNs, and oversee office supply inventory (stationery, uniforms, PPE, refreshments, etc.).
• Support internal event planning, including biweekly company gatherings and annual community-focused activities.
• Coordinate food-related functions while being mindful of dietary requirements and preferences.
• Oversee transport arrangements for employees and guests (e.g., daily factory transport, medical, banking, and visitor logistics).
• Supervise company hostel operations: conduct monthly inspections and respond to urgent matters during off-hours as needed.
• Handle hotel and travel bookings for staff, visitors, and assigned personnel.
• Maintain cleanliness and readiness of meeting rooms; manage name cards, document disposal, and office equipment servicing.
• Liaise with service providers (e.g., pest control, water dispensers) and monitor routine maintenance.
• Support audit preparation for ISO, CSR, and company compliance programs.
• Participate actively in 6S activities and drive continuous improvement within the department.

Qualifications & Requirements

• Diploma or Bachelor's Degree in Business Administration or related field.
• At least 2 years of relevant experience in office administration, facility support, or workforce coordination.
• Familiarity with audit processes and standards such as ISO, CSR, or equivalent frameworks.
• Strong organizational, interpersonal, and multitasking abilities.
• Willingness to respond to weekend or off-hour calls in urgent situations (e.g., accommodation or transport support).
• Only open to candidates legally eligible to work in Malaysia (no foreign work pass sponsorship available).