Secretary / Personal Assistant (based in Petaling Jaya)

Talent Recruit; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading firm in the Food & Beverage industry seeks a dedicated Secretary / Personal Assistant to support the chairman. This role involves managing schedules, coordinating travel, and ensuring confidentiality in handling sensitive information. The ideal candidate will possess excellent communication skills and a proactive approach, with experience in a high-pressure environment. Interested candidates are encouraged to apply online or send their resumes for consideration.

Qualifications

• Minimum Diploma in Business Administration or related field.
• At least 3 years' experience as Secretary / Personal Assistant.
• Ability to handle VIP clients and maintain discretion.

Responsibilities

• Act as primary point of contact for stakeholders including VIP clients.
• Manage the chairman's calendar, schedule meetings, and organize appointments.
• Coordinate and arrange travel including bookings and accommodations.

Skills

Excellent command of English

Excellent command of Mandarin

Interpersonal skills

Communication skills

Organizational skills

Multitasking

Proactive attitude

Education

Diploma in Business Administration

Diploma in Secretarial Studies

Job description

Company Background

We are representing a well-known client in the F&B industry, looking for Secretary / Personal Assistant to be based in Petaling Jaya, Selangor.

Key Responsibilities

• Act as a primary point of contact for internal and external stakeholders, including VIP clients.
• Handle all secretarial duties, including preparing correspondence, reports, and presentations.
• Manage the chairmans calendar, schedule meetings, and organize appointments.
• Take accurate minutes of meetings and follow up on action points.
• Maintain strict confidentiality and discretion when handling private and sensitive information.
• Coordinate and arrange domestic and international travel, including flight bookings, hotel accommodations, and ground transportation.
• Assist with visa applications, travel itineraries, and related documentation.
• Prepare and organize materials for meetings, presentations, and events.
• Liaise with internal departments and external parties on behalf of the chairman.
• Perform other ad hoc secretarial duties as assigned.

Requirements

• Minimum Diploma in Business Administration, Secretarial Studies, or related field.
• At least 3 years' of Secretary / Personal Assistant experience from any industry.
• Excellent command of English and Mandarin (spoken and written).
• Proven experience handling VIP clients and maintaining professional discretion.
• Highly trustworthy, organized, and resourceful.
• Willing to travel locally and internationally as required.
• Possess own transport and valid driving license.
• Strong interpersonal and communication skills.
• Able to multitask and work efficiently in a fast-paced, high-pressure environment.
• Proactive with a positive attitude and a strong sense of responsibility.

Interested candidates, please apply online or send your updated resume to revathiy(at)talentrecruit.com.my

Only shortlisted candidates will be notified.