Secretary / Personal Assistant (based in Petaling Jaya)

Talent Recruit; Petaling Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in the F&B industry is seeking a skilled Secretary / Personal Assistant based in Petaling Jaya. The selected candidate will support the chairman by managing schedules, handling correspondence, and coordinating travel arrangements. Ideal candidates should have a diploma, a minimum of 3 years of experience, and excellent communication skills in English and Mandarin. This role requires a highly organized individual who can maintain professionalism and discretion in a fast-paced environment.

Qualifications

• Minimum diploma in relevant field.
• At least 3 years' of experience as Secretary / Personal Assistant.
• Excellent command of English and Mandarin.

Responsibilities

• Manage the chairman's calendar and organize appointments.
• Handle secretarial duties including preparing reports and presentations.
• Coordinate domestic and international travel arrangements.

Skills

Communication

Organization

Discretion

Interpersonal Skills

Multitasking

Education

Diploma in Business Administration

Diploma in Secretarial Studies

Job description

Company Background

We are representing a well-known client in the F&B industry, looking for Secretary / Personal Assistant to be based in Petaling Jaya, Selangor.

Key Responsibilities

• Act as a primary point of contact for internal and external stakeholders, including VIP clients.
• Handle all secretarial duties, including preparing correspondence, reports, and presentations.
• Manage the chairmans calendar, schedule meetings, and organize appointments.
• Take accurate minutes of meetings and follow up on action points.
• Maintain strict confidentiality and discretion when handling private and sensitive information.
• Coordinate and arrange domestic and international travel, including flight bookings, hotel accommodations, and ground transportation.
• Assist with visa applications, travel itineraries, and related documentation.
• Prepare and organize materials for meetings, presentations, and events.
• Liaise with internal departments and external parties on behalf of the chairman.
• Perform other ad hoc secretarial duties as assigned.

Requirements

• Minimum Diploma in Business Administration, Secretarial Studies, or related field.
• At least 3 years' of Secretary / Personal Assistant experience from any industry.
• Excellent command of English and Mandarin (spoken and written).
• Proven experience handling VIP clients and maintaining professional discretion.
• Highly trustworthy, organized, and resourceful.
• Willing to travel locally and internationally as required.
• Possess own transport and valid driving license.
• Strong interpersonal and communication skills.
• Able to multitask and work efficiently in a fast-paced, high-pressure environment.
• Proactive with a positive attitude and a strong sense of responsibility.

Interested candidates, please apply online or send your updated resume to revathiy(at)talentrecruit.com.my

Only shortlisted candidates will be notified.