Secretary / Personal Assistant

Hong Leong Bank; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading financial institution in Malaysia, Hong Leong Bank is seeking a Secretary / Personal Assistant. The role offers a dynamic working environment with a focus on supporting senior management while ensuring efficient office operations. Ideal candidates should possess a degree and substantial secretarial experience, coupled with excellent organizational and communication skills.

Qualifications

• 5 years and above secretarial or administration work experience.
• Native fluency in English and Bahasa Malaysia.

Responsibilities

• Provide support to the Head of Division and manage office upkeep.
• Prepare meeting materials and ensure effective communication.
• Manage purchasing and filing systems efficiently.

Skills

Proficient in MS Office applications

Interpersonal communication skills

Organization and planning skills

Ability to multitask

Education

Degree Holder

Job description

Secretary / Personal Assistant page is loaded

Secretary / Personal Assistant

Apply locations HLT-Hong Leong Tower time type Full time posted on Posted 30+ Days Ago job requisition id JR0000013872

If you are looking to excel and make a difference, take a closer look at us…

Job Responsibilities:

• Provide support to the Head of Division/Department's team in urgent matters requiring management’s attention.
• Maintain the general upkeep of the office, ensure office equipment is in workable condition at all times and manage the filing system.
• Control the purchase cost of office supplies and equipment through monitoring of usage to ensure no misuse of office supplies and equipment.
• Update the organization chart on a monthly/ad-hoc basis and submit it to the Human Resources Division.
• Plan and coordinate departmental functions and internal training.
• Assist in meeting preparation including:

1) Preparation of meeting materials including presentation slides for QSBMs, Monthly Management Committee meetings, Board of Director meetings and other ad-hoc meetings.

2) Communicating with departments/divisions and initiating research to provide quality materials to HOD/ senior managers and ensure that the Head of Division/ Department is briefed in advance of meetings.

• Process replies to internal and/or external parties using own initiative or as per management’s instructions including:

1) Prioritising responses for incoming mails and routine enquiries

2) Reviewing incoming documents, ensuring proper process/workflow executed before HOD’s sign off.

3) Raising enquiries whenever in doubt, ensuring sufficient supporting documents are provided.

Job Requirements:

• Malaysian citizen

Education/Qualification

• Degree Holder

Experience

• 5 years and above secretarialor administration work experience.
• Proficient in MS office application (Outlook, Word, Excel & PowerPoint).
• Native fluency in English and Bahasa Malaysia.
• Discretion to carry out/ provide support for tasks requiring a high level of confidentiality.
• Ability to work independently with strong organization and planning skills.
• Good interpersonal communication skills, and able to interact with individuals at all levels.
• Proactive, resourceful multitasker with commitment to follow through and complete assigned tasks.

About Hong Leong Bank

We are a leading financial institution in Malaysia backed by a century of entrepreneurial heritage. Providing comprehensive financial services guided by a Digital-at-the-Core ethos has earned us industry recognition and accolades for our innovative approach in making banking simpler and more effortless for our customers. Our digital and physical offerings span across a vast nationwide network in Malaysia, strengthened with an expanding regional presence in Singapore, Hong Kong, Vietnam, Cambodia, and China.

We seek to strike a balance between diversity, inclusion and merit to achieve our mission of infusing diversity in thinking and skillsets into our organisation. Candidates are assessed based on merit and potential, in line with our mission to attract and recruit the best talent available. Expanding on our “Digital at the Core” ethos, we are progressively digitising the employee journey and experience to provide a strong foundation for our people to drive life-long learning, achieve their career aspirations and grow talent from within our organisation.

Realise your full potential at Hong Leong Bank by applying now.