SECRETARY CUM OFFICE ADMINISTRATOR

MID VALLEY CITY SDN BHD; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A reputable mall management company based in Kuala Lumpur is looking for an experienced Executive Secretary to provide comprehensive administrative support to the CEO. The ideal candidate will have at least 5 years of experience in a similar role, excellent organizational and communication skills, and the ability to manage confidential information effectively. Proficiency in English, Chinese, and Bahasa Malaysia is required to facilitate communication with various stakeholders. This role offers a dynamic, challenging environment with opportunities for personal growth.

Qualifications

• Minimum 5 years of relevant experience in a similar role.
• Experience supporting senior management with discretion.
• Excellent written and verbal communication abilities.

Responsibilities

• Administer secretarial duties for the CEO.
• Coordinate CEO's daily schedule and meetings.
• Process correspondences for the CEO and maintain filing systems.

Skills

Organizational skills

Communication skills

Management of confidential matters

Tact and professionalism

Proactive attitude

Education

Diploma in Secretarial/Mass Communication/Business Studies/Administration/Management

Tools

Microsoft Office

Job description

Overview

To provide administrative support and responsibility for the daily administration of secretarial duties to the Chief Executive Officer and routine administration for the Leasing Department.

To coordinate and update CEO daily schedule, arrange meetings, appointments, and engagements.

To ensure that all correspondences and enquiries to the CEO are processed and actioned wherever necessary and that all records are filed systematically for speedy retrieval, and administered for an effective follow-up system.

To handle, arrange, and coordinate CEO personal errands.

To update and maintain leaves records for CEO and Leasing department staff.

To manage stationary inventory and control usage.

To handle claims and petty cash float.

Manage all reasonable ad-hoc tasks as assigned by CEO.

Job Requirements

Minimum a Diploma in Secretarial/Mass Communication/Business Studies/Administration/Management or its equivalent.

At least 5 years of relevant work experience in similar capacity.

Demonstrable working experience as an Executive Secretary/Personal Assistant in a highly pressurized work environment that require tact, professional judgment, and discretion in handling internal and external customers.

Preference shall be given to candidate who has a successful working experience with the senior management team.

Highly organized, able to manage confidential matters, good computer skills.

Excellent written and verbal communication abilities in English, Chinese, and Bahasa Malaysia to effectively communicate with Chinese and Bahasa Malaysia-speaking clients.

Strong work ethic, responsible, honest, trustworthy, and pro-active.

Salary and application

Unlock job insights

Your application will include the following questions:

• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an office administrator?
• Do you have secretarial experience?

Our people are the heart of what makes Mid Valley Megamall a great and reputable mall today, and what makes Mid Valley Megamall a truly awesome place to work is the enthusiasm, commitment, caring and support that our people bring to work everyday. In line with our expansion programme, we are looking for individuals with high level of integrity and commitment to join us in a highly challenging and rewarding environment.

What can I earn as an Office Administrator