Secretary cum Executive Assistant

Infraharta Group; Subang Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

A leading company in the corporate sector is seeking a Corporate Secretary/Legal Support role. The incumbent will assist in managing daily operations, maintain corporate records, and provide legal support to the Board. Candidates should possess a Bachelor's degree or Diploma with at least 5 years of relevant experience, along with strong knowledge of corporate governance and regulatory compliance.

Qualifications

• Minimum of 5 years relevant work experience.
• Knowledge of corporate secretarial practices is essential.

Responsibilities

• Assist in corporate exercises and daily operations management.
• Prepare corporate documents and ensure compliance with regulations.
• Provide legal support to the Board of Directors.

Skills

Knowledge of Listing Requirements and BURSA regulations

Understanding of Securities Commission Act

Familiarity with Corporate Governance Code

Proficient in MS Office

Education

Bachelor's degree or Diploma

Professional qualifications

Job description

Job Responsibilities

1. Assist in all corporate exercises of the Group.
2. Support the Director/HOD in managing the company's daily operations.
3. Maintain statutory books, administrative records, registers of members, directors, secretaries, charges, and substantial shareholders to ensure all corporate secretarial records are updated timely.
4. Prepare company resolutions, minutes of meetings, board papers, statutory forms, and other corporate secretarial documents for submission to the Companies Commission of Malaysia, LHDN, and other authorities.
5. Organize and update all corporate secretarial documents systematically for quick retrieval and efficient fulfillment of requests.
6. Ensure compliance with updated corporate secretarial practices, Companies Act 2016, and other relevant regulations.
7. Monitor invoices from external company secretaries to ensure timely submission to the finance department and minimize payment delays.

Legal Support

1. Provide legal support to the Board of Directors and Management.
2. Review agreements and legal documents to ensure alignment with business objectives and protection of the company's interests.
3. Prepare executive summaries for contracts, outlining background, legal exposure, and liabilities.
4. Manage the filing of legal documents systematically for safekeeping and quick retrieval.
5. Monitor legal invoices from external lawyers for timely processing.

Other Duties

1. Perform additional duties as required by management related to legal and corporate secretarial services.
2. Support all Board of Directors' activities.
3. Ensure proper execution of all administrative tasks within the department.

Qualifications & Experience

• Bachelor's degree or Diploma.
• Professional qualifications are preferred.
• Minimum of 5 years relevant work experience.

Skills & Knowledge

• Knowledge of Listing Requirements and BURSA regulations is preferred.
• Understanding of Securities Commission Act and regulations is advantageous.
• Familiarity with Corporate Governance Code.
• Experience in drafting Board papers, reports, and minutes.
• Proficient in MS Office and computer literacy.

Interested candidates can apply by answering the application questions and providing relevant details. Please include any additional information if you believe the job ad is fraudulent, misleading, or discriminatory.