Secretary & Administrative Assistant

Paven & Co; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A reputable legal firm in Kuala Lumpur is looking for an experienced administrative support professional. The ideal candidate will have at least 5 years of secretarial experience, preferably in a legal background, and must be proficient in Microsoft Office. Responsibilities include scheduling, maintaining records, and liaising with clients. This is an excellent opportunity for a proactive and organized individual.

Qualifications

• Minimum 5 years of secretarial experience, preferably within a legal firm.
• Familiarity with litigation procedures and documentation is an asset.
• Excellent interpersonal skills and strong organizational abilities.

Responsibilities

• Provide comprehensive administrative support including scheduling and organizing meetings.
• Maintain accurate filing systems and office records.
• Communicate professionally with internal staff and clients.

Skills

Secretarial experience

Microsoft Office proficiency

Detail-oriented

Strong communication skills

Time management

Punctuality

Job description

Overview

• Provide comprehensive administrative and secretarial support, including scheduling, organizing meetings, and managing appointments.
• Maintain accurate filing systems, office records, and confidential documentation.
• Handle day-to-day administrative duties such as preparing reports, updating records, and managing office supplies.
• Communicate and liaise professionally with internal staff, clients, and external parties.
• Perform any other ad-hoc administrative or clerical tasks as assigned.

Qualifications & Requirements

1. Minimum 5 years of secretarial experience, preferably within a legal firm. (Litigation background will be an added advantage.)
2. Familiarity with litigation procedures and document preparation is an asset.
3. Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
4. Detail-oriented, proactive, and highly organized with strong time management skills.
5. Excellent interpersonal, communication, and teamwork abilities.
6. Responsible, punctual, and able to work independently with minimal supervision.

Application questions

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Do you have secretarial experience?
• Which of the following languages are you fluent in?
• How would you rate your Bahasa Malaysia language skills?
• How would you rate your English language skills?
• Are you willing to undergo a pre-employment background check?