Secretarial Semi-Senior (ICSA Grad)

ROTARY MANAGEMENT SERVICES SDN. BHD.; Kuala Lumpur; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established medium-sized company is seeking a dynamic Secretarial Semi-Senior to provide exceptional administrative support. This role involves assisting the Company Secretary with compliance duties, drafting statutory documents, and maintaining accurate records. Join a forward-thinking organization that prioritizes professional growth and offers a supportive work environment. If you are passionate about company secretarial practices and thrive in a collaborative setting, this opportunity is perfect for you. Apply now to be part of a company dedicated to innovation and excellence in business management solutions.

Benefits

Competitive salary

Bonus scheme

Comprehensive medical benefits

Insurance benefits

Career progression opportunities

Professional development

Supportive working environment

Qualifications

• Minimum 1-2 years' experience in company secretarial practice.
• Familiarity with the Companies Act 1965 and statutory requirements.

Responsibilities

• Assist the Company Secretary in all secretarial duties.
• Draft and prepare resolutions and statutory documents.
• Maintain statutory records and ensure compliance.

Skills

ICSA qualification

Company secretarial practice

Excellent communication skills

Organizational skills

Proficiency in Microsoft Office

Attention to detail

Education

ICSA qualification

Tools

Microsoft Office

Job description

We are an established medium-sized company providing corporate secretarial and advisory services, seeking a dynamic and suitably qualified candidate to join our team.

Our policy is to bring intelligent, motivated candidates of high integrity into the company and help them develop and carry responsibilities to enrich their professional growth and experience.

What we're looking for

• ICSA qualification with a minimum of 1-2 years' experience in company secretarial practice
• Familiarity with the Companies Act 1965 and other statutory requirements
• Excellent written and verbal communication skills in English and Bahasa Malaysia
• Strong organizational and time management skills with the ability to prioritize effectively
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint)
• Proven experience in providing proactive and discreet support to senior executives
• A keen eye for detail, with the ability to work independently and as part of a team, meeting tight schedules with minimal supervision

What you'll be doing

• Assist the Company Secretary in all secretarial duties, ensuring compliance with statutory regulations and guidelines
• Draft and prepare resolutions and statutory documents (e.g., allotment of shares, appointment of directors, dividend payments)
• Maintain statutory records, including registers of directors, secretaries, managers, shareholders, and minutes
• Ensure timely and accurate lodgment of statutory documents with relevant authorities in accordance with the Companies Act and applicable laws
• Liaise with the Companies Commission of Malaysia, lawyers, auditors, and stamping offices to ensure compliance
• Maintain safe custody of the company seal and legal/pre-signed documents for clients

We offer

• Competitive salary and bonus scheme
• Comprehensive medical and insurance benefits
• Opportunities for career progression and professional development
• A supportive and collaborative working environment

About us

ROTARY MANAGEMENT SERVICES SDN. BHD. is a leading provider of business management solutions in Malaysia. We focus on innovation and continuous improvement to deliver exceptional service. As an employer, we are committed to fostering a diverse and inclusive workplace where our employees can thrive.

If you are an experienced and proactive Secretarial Semi-Senior passionate about providing excellent administrative support, we would love to hear from you. Apply now to join our team!

How do your skills match this job?

Sign in and update your profile to get insights. Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• Which of the following languages are you fluent in?

To help expedite investigations, please include any relevant details that prompted you to report this job ad as fraudulent, misleading, or discriminatory.

Researching careers? Find all the information and tips you need on career advice.