SECRETARIAL EXECUTIVE/ SECRETARIAL ASSISTANT

PROPACT MANAGEMENT SDN BHD; Kuala Lumpur; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Secretarial Executive to support its Secretarial Department. The role involves managing statutory files, preparing resolutions, and ensuring compliance with the Companies Act. The ideal candidate will be proficient in MYCOID and MBRS systems, showcasing strong organizational and communication skills. This position offers an opportunity to contribute significantly to the company's administrative functions while ensuring all statutory obligations are met. If you are detail-oriented and passionate about corporate governance, this is the perfect role for you.

Qualifications

• Experience in company secretarial work and statutory compliance.
• Proficient in MYCOID and MBRS systems for document preparation.

Responsibilities

• Prepare resolutions, minutes, and corporate secretarial documents.
• Maintain statutory books and ensure compliance with statutory requirements.

Skills

Company Secretarial Work

Statutory Compliance

Document Preparation

Communication Skills

Education

Diploma in Secretarial Studies

Bachelor's Degree in Business Administration

Tools

MYCOID System

MBRS System

Job description

SECRETARIAL EXECUTIVE/ SECRETARIAL ASSISTANT

To support and assist the Secretarial Department in all aspects of company secretarial work, statutory files maintenance (i.e. maintain and update company’s statutory books and records) and related statutory requirements.

• Responsible for the preparation of resolutions, minutes of meetings and other corporate secretarial documents.
• Proficient in using MYCOID system amongst others for incorporation of companies, allotment of shares, changes to the directors, managers and secretary etc.
• Responsible for the preparation of Annual Returns using the MBRS system.
• Able to handle and perform admin functions such as preparing of covers letters, correspondences and maintaining proper filing.
• Advise on, liaise with and ensure clients’ compliance with the Companies Act, 2016 and other relevant statutory requirements.
• To carry out any other duties as directed by the Management.