Sales & Project Support Executive (Logistics)

MR DIY TRADING SDN BHD; Seri Kembangan; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading retail company in Malaysia is seeking a Project Administrator to support strategic projects related to global expansion. The role involves project coordination, monitoring timelines, and providing administrative assistance to the Head of New Market & New Brand Development. Candidates should have a diploma or degree in a relevant field and at least 5 years of experience in project coordination or administrative roles.

Qualifications

• Minimum 5 years of experience in project coordination or administrative support.
• Ability to manage multiple priorities and meet deadlines.
• Strong interpersonal skills and ability to work independently.

Responsibilities

• Track and monitor project plans, timelines, and deliverables.
• Provide daily administrative support to the Head of New Market & New Brand Development.
• Coordinate with cross-functional teams to align project activities.

Skills

Project coordination

Time management

Communication

Organization

Education

Diploma or Degree in Business Administration or Project Management

Tools

Project management tools

MS Office applications

Job description

Job Summary

Internally, this role is known as Project Administrator. This role is to support the Head of New Market & New Brand Development in driving our global expansion efforts. This role is key in ensuring the smooth execution of strategic projects related to market entry and brand launches within the retail sector. "The role primarily involves monitoring project progress using Gantt charts, tracking timelines, and ensuring cross-functional alignment. Additionally, the role includes a smaller component of personal assistant responsibilities.

Key Responsibilities

Project Coordination & Timeline Management

• Track and monitor project plans, timelines, and deliverables using Gantt charts and project management tools.
• Follow up with internal stakeholders to ensure project milestones are met.
• Maintain accurate and up-to-date project documentation, schedules, and reporting dashboards.
• Flag potential delays or risks and escalate them promptly to the Head of Department.
• Coordinate with cross-functional teams (e.g., merchandising, operations, marketing) to align project activities.

Administrative Support

• Provide daily administrative support to the Head of New Market & New Brand Development.
• Schedule and coordinate project meetings, prepare agendas, and document meeting minutes.
• Assist with the preparation of presentation decks, status updates, and reports.
• Maintain project filing systems and document repositories.
• Support travel arrangements, expense claims, and calendar management when required.

Job Requirements

• Diploma or Degree in Business Administration, Project Management, or a related field.
• Minimum 5 years of relevant experience in project coordination or administrative support, preferably in the retail industry.
• Proficient in project management tools
• Strong proficiency in MS Office applications
• Excellent time management and organizational skills.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Strong communication and interpersonal skills.