Sales Coordinator cum Project Administration

Protasco Berhad; Kajang Municipal Council; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in Malaysia is seeking a full-time sales administrative assistant to manage daily sales activities, including order processing, customer engagement, and supplier documentation. The ideal candidate will enhance workflow efficiency and ensure timely invoice and order management, contributing to the overall effectiveness of sales operations.

Qualifications

• Assist in daily routine sales administrative activities.
• Manage supplier and client documentation efficiently.
• Prepare profit margin analysis for quotations.

Responsibilities

• Oversee daily routine sales administrative activities.
• Prepare and process purchase orders and sales orders.
• Attend to customer inquiries and complaints.

Skills

Relationship Management

Negotiation

Documentation Management

Cost Estimation

Job description

Responsibilities:

• Provide assistance on daily routine sales administrative activities.
• Account Management: relationship management; negotiation; recommendation of sales; review quotation / pricing
• Prepare and process Purchase Orders for Procurement of goods / products, materials and services, Sales Orders, Quotations to customers for approval
• Follow-up with suppliers to ensure timely receipt of invoices & delivery orders
• Documentation sorting / filing
• Compilation of supporting documents e.g. suppliers’ invoice, Delivery Order, customer’s
• Purchase Order, PTSB’s Purchase Order and Order Confirmation for submission to Billing Department for billing purposes.
• Attend to customer’s enquiries, complaints etc.
• Prepare Profit Margin Analysis for each quotation submitted to customer for record purposes.
• Develop, implement and update project status information and monitoring systems to evaluate project stage and budget status.
• Prepare preliminaries cost estimation, bill of quantities (BQ), and contract documentation for the company, clients, consultants, contractors and suppliers.
• Issue and evaluate requests for quotation and bill of quantities.
• To prepare and issue Notice of Commencement or Letter of Appointment to sub-contractors and Letter of Agreements.
• Manage the issue of project claims to clients and ensure all claims are being issued on time.
• Develop efficient database for projects, suppliers, contractors, clients including pricing evaluation of products and services.
• Any other responsibilities assigned by the superior.

Petaling Jaya, Selangor

Full time

RM 2,700 – RM 3,000 per month