Sales Coordinator

CLL SYSTEMS SDN BHD; Kulai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Johor is seeking a Sales Coordinator to manage job orders, coordinate spare parts sales, and support the sales team. The role requires at least a diploma and one year of experience in administrative support, with strong organizational and communication skills. The candidate will work closely with various teams and be involved in sales documentation and follow-ups.

Benefits

Performance Bonus

Medical

Miscellaneous allowance

Education support

Dental

Sports (e.g. Badminton, Futsal)

Parking

Annual Leave

13th month bonus

Medical and Hospitalization Leave

EPF / SOCSO / PCB

Medical Insurance

Overtime Pay

Training Provided

Qualifications

• Minimum 1 year in sales or administrative support.
• Proficient in English and Bahasa Malaysia.
• Fresh graduates welcome.

Responsibilities

• Manage job orders in the ERP system based on BOM.
• Coordinate spare parts sales and follow-up deliveries.
• Prepare quotations, invoices, and sales reports.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Multitasking

Education

Diploma

Tools

Microsoft Office

Job description

Job Responsibility

• Generate and manage job orders within the ERP system based on the Bill of Materials (BOM) provided by requesters.
• Prepare and process internal purchase requisitions in the ERP system in alignment with the submitted BOMs.
• Collaborate closely with engineering and sales teams to maintain an accurate and up-to-date master flat BOM list.
• Ensure the master ERP process flow documentation is consistently updated to reflect all current job requests and workflow changes.
• Responsible to coordinate spare parts sales from customer.
• Responsible to follow up spare parts status with purchasing and other team members
• Responsible to follow up spare parts delivery to customer
• Prepare spare parts sales job quotation / DO / Invoice
• Load order to purchasing team to purchase spare parts as per customer PO
• Update customer / requestor on the delivery status via email or phone.
• Maintain & update master spare part lists for all testers/machines
• Maintain & update goods return/repair request tracking list
• Minor involvement in daily production activities & require to travel to customer site to do delivery
• Create and update sales order in the system.
• Convert job and provide job number to sales team.
• Prepare sales report and other relevant report periodically to sales team & others or prepare documentation as required by the management as well.
• Prepare commercial invoice & packing list.
• Follow up chop and sign from customers.
• Prepare document for HS code submission & require to travel to custom to verify/confirm the HS code.
• Assist other sales team members when necessary.
• Ad-hoc duties as assigned by superior or management.
  
  

Job Requirements

• Minimum 1 year of experience in a sales or administrative support role, preferably in the Administration & Office Support industry
• Able to speak in English and Bahasa Malaysia
• Fresh graduate are welcome to apply
• Candidates must possess at least Diploma
• Strong organizational and time management skills with the ability to multitask and priorities effectively
• Excellent communication and interpersonal skills, with a customer-centric approach
• Proficiency in using Microsoft Office suite, particularly Excel, Word, and PowerPoint
• A team player with the ability to work collaboratively across different departments
  
  

Job Benefits

• 5 Working Days
• Performance Bonus
• Medical
• Miscellaneous allowance
• Education support
• Dental
• Sports (e.g. Badminton, Futsal)
• Parking
• Annual Leave
• 13th month
• Medical and Hospitalization Leave
• EPF / SOCSO / PCB
• Medical Insurance
• Overtime Pay
• Training Provided