Sales Coordinator

Aimflex Systems Sdn Bhd; Kulai; On-site; MYR 100,000 - 150,000; Full time

Job summary

Aimflex Systems Sdn Bhd, a provider of technology solutions in the Administration & Office Support industry, is seeking a motivated Sales Coordinator. This full-time role involves administrating sales operations and facilitating efficient communication between teams. You'll benefit from a supportive environment and opportunities for career development.

Benefits

Competitive remuneration

Opportunities for career development

Employee benefits for work-life balance

Qualifications

• Minimum 1 year of experience in sales or administrative support.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.

Responsibilities

• Generate and manage job orders within the ERP system.
• Prepare and process internal purchase requisitions.
• Coordinate spare parts sales from customers.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Customer-centric approach

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

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About the role

We are seeking a motivated and organised Sales Coordinator to join our dynamic team at Aimflex Systems Sdn Bhd in Senai, Johor. In this full-time role, you will be responsible for providing administrative and sales support to ensure the smooth running of our sales operations.

What you'll be doing

• Generate and manage job orders within the ERP system based on the Bill of Materials (BOM) provided by requesters.
• Prepare and process internal purchase requisitions in the ERP system in alignment with the submitted BOMs.
• Collaborate closely with engineering and sales teams to maintain an accurate and up-to-date master flat BOM list.
• Ensure the master ERP process flow documentation is consistently updated to reflect all current job requests and workflow changes.
• Coordinate spare parts sales from customers.
• Follow up on spare parts status with purchasing and other team members.
• Follow up on spare parts delivery to customers.
• Load orders to the purchasing team to purchase spare parts as per customer PO.
• Update customers/requestors on the delivery status via email or phone.
• Maintain & update master spare part lists for all testers/machines.
• Involve in daily production activities & travel to customer sites for delivery.
• Create and update sales orders in the system.
• Convert jobs and provide job numbers to the sales team.
• Prepare sales reports and other relevant documentation periodically.
• Prepare commercial invoices & packing lists.
• Follow up on chop and sign from customers.
• Prepare documents for HS code submission & travel to customs for verification/confirmation.
• Assist other sales team members as necessary.
• Perform ad-hoc duties as assigned by superiors or management.

What we're looking for

• Minimum 1 year of experience in a sales or administrative support role, preferably in the Administration & Office Support industry.
• Strong organizational and time management skills with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills, with a customer-centric approach.
• Proficiency in Microsoft Office suite, particularly Excel, Word, and PowerPoint.
• A team player capable of working collaboratively across departments.

What we offer

At Aimflex Systems Sdn Bhd, we are committed to providing a supportive and rewarding work environment. We offer competitive remuneration, opportunities for career development, and a range of employee benefits to support your work-life balance. Our company culture promotes collaboration, innovation, and continuous improvement.

About us

Aimflex Systems Sdn Bhd is a leading provider of technology solutions in the Administration & Office Support industry. We focus on customer satisfaction and strive to deliver high-quality products and services that help our clients achieve their business objectives. Our team of dedicated professionals is passionate about driving innovation and creating value for our customers.

Apply now to become our next Sales Coordinator and be part of our growing team!