Sales Administrator

CLL SYSTEMS SDN BHD; Kulai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Johor is seeking an individual for a Sales and Administrative Support role. The successful candidate will coordinate sales activities, manage job orders, and maintain customer communication while also providing reporting and documentation support. This role requires strong organizational skills, fluency in multiple languages, and proficiency in Microsoft Office applications. A diploma and at least one year of relevant experience are essential.

Benefits

5 Working Days

Performance Bonus

Medical

Miscellaneous allowance

Education support

Dental

Sports (e.g. Badminton, Futsal)

Parking

Annual Leave

13th month

Medical and Hospitalization Leave

EPF / SOCSO / PCB

Medical Insurance

Overtime Pay

Training Provided

Qualifications

• Minimum 1 year of experience in a sales or administrative support role.
• Able to speak English, Bahasa Malaysia, and Mandarin.
• Proficient in Microsoft Office suite.

Responsibilities

• Coordinate sales and operational activities to support daily business.
• Handle spare parts sales coordination and update status to customers.
• Provide regular sales reports and assist with documentation.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Customer-centric approach

Education

Diploma

Tools

Microsoft Office Excel

Microsoft Office Word

Microsoft Office PowerPoint

Job description

Job Responsibility

What You'll Be Doing

Coordinate sales and operational activities to support daily business functions:

• Create and manage job orders in the ERP system based on Bill of Materials (BOM).
• Raise internal purchase requisitions aligned with submitted BOMs.
• Collaborate with engineering and sales teams to maintain an accurate master flat BOM list.
• Keep the ERP process flow documentation up to date.
  
  

ϸ Handle Spare Parts Sales Coordination

• Follow up on purchasing, delivery, and status of spare parts.
• Prepare job quotations, delivery orders (DO), invoices, and commercial documentation.
• Update customers/requestors on delivery status via email or phone.
• Maintain and update the spare parts master list and return/repair tracking.
  
  

Logistics & Documentation

• Load orders to the purchasing team based on customer POs.
• Create and update sales orders, job numbers, and related reports in the system.
• Prepare commercial invoices, packing lists, and HS code submission documents.
• Travel to customer sites or customs offices when needed.
  
  

Reporting & Support

• Provide regular sales reports and assist with documentation for management.
• Support the sales team in day-to-day operations and ad-hoc tasks as required.
  
  

Job Requirements

• Minimum 1 year of experience in a sales or administrative support role, preferably in the Administration & Office Support industry
• Able to speak in English, Bahasa Malaysia and Mandarin
• Candidates must possess at least Diploma
• Strong organizational and time management skills with the ability to multitask and priorities effectively
• Excellent communication and interpersonal skills, with a customer-centric approach
• Proficiency in using Microsoft Office suite, particularly Excel, Word, and PowerPoint
• A team player with the ability to work collaboratively across different departments
  
  

Job Benefits

• 5 Working Days
• Performance Bonus
• Medical
• Miscellaneous allowance
• Education support
• Dental
• Sports (e.g. Badminton, Futsal)
• Parking
• Annual Leave
• 13th month
• Medical and Hospitalization Leave
• EPF / SOCSO / PCB
• Medical Insurance
• Overtime Pay
• Training Provided