Sales Administrator

SUN PHARMA; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in the pharmaceutical sector is seeking a Sales Support Executive to assist the sales team in Kuala Lumpur. The role involves administrative support, data compilation, and coordination across departments to ensure effective sales operations. Ideal candidates will have a degree in Business or related fields, paired with several years of relevant experience.

Qualifications

• Degree in Business Administration, Sales, Marketing or related field.
• Minimum 2-3 years of experience in sales support or related roles.
• Experience in the pharmaceutical or healthcare industry is an advantage.

Responsibilities

• Assist the sales team with documentation and administrative support.
• Coordinate closely with internal departments for smooth sales operations.
• Manage records of contracts, agreements, and related documents.

Skills

Organizational skills

Coordination skills

Interpersonal skills

Communication skills

Education

Degree in Business Administration, Sales, Marketing

Tools

Microsoft Office

Job description

Key Responsibilities:

• Assist the sales team (including Head of Sales, Regional Sales Managers and Field Sales Managers) with documentation preparation.
• Support in compiling, updating, and verifying sales data, reports, and trackers.
• Handle customer and distributor correspondence, ensuring prompt and professional follow up on inquiries, orders, and documentation.
• Coordinate closely with internal departments (finance, marketing, customer service & regulatory) to support smooth sales operations and resolve issues.
• Manage and maintain organized records of contracts, agreements, pricing, and other sales related documents.
• Assist in organizing and coordinating sales meetings, customer events, product launches, and training sessions.
• Provide general administrative support to the sales team, including sales claim verification, travel claims processing, leave record management, travel arrangements, and expense reporting.
• Assist in booking meeting rooms, coordinating schedules for internal discussions, customer meetings, and sales activities.
• Support recruitment coordination for the sales team, including interview scheduling, candidate follow-up, and onboarding support.
• Assist in coordinating sales events and other marketing or sales-related activities.
• Support any ad hoc tasks, projects, or initiatives as assigned by the sales management team.

Requirements:

• Degree in Business Administration, Sales, Marketing, or related field.
• Minimum 2-3 years of experience in sales support, sales administration, or related roles pharmaceutical or healthcare industry experience is an advantage.
• Strong organizational and coordination skills, with attention to detail.
• Good interpersonal and communication skills, with the ability to liaise effectively with internal teams, customers, and distributors.
• Proficient in Microsoft Office applications (Excel, PowerPoint, Word).