Sales Administrative Assistant

CLL SYSTEMS SDN BHD; Kulai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in system solutions in Kulai is seeking a Sales and Operations Coordinator. The successful candidate will manage job orders, support the sales team, and maintain customer communication. This position requires an individual with strong organizational and interpersonal skills, a customer-centric approach, and proficiency in Microsoft Office. The role offers benefits including performance bonuses, medical support, and annual leave.

Benefits

5 Working Days

Performance Bonus

Medical

Miscellaneous allowance

Education support

Dental

Sports (e.g. Badminton, Futsal)

Parking

Annual Leave

13th month

Medical and Hospitalization Leave

EPF / SOCSO / PCB

Medical Insurance

Overtime Pay

Training Provided

Qualifications

• Un minimum d'une année d'expérience dans un rôle de support administratif ou vente.
• Capable de parler anglais, malais et mandarin.
• Bonnes compétences organisationnelles et en gestion du temps.

Responsibilities

• Coordonner les activités de ventes et opérations au quotidien.
• Gérer les commandes de ventes et le suivi des livraisons.
• Préparer des devis et des documents commerciaux.

Skills

Organizational skills

Communication

Interpersonal skills

Time management

Customer-centric approach

Education

Diploma

Tools

Microsoft Office

Job description

Job Responsibility

What You'll Be Doing

Coordinate sales and operational activities to support daily business functions:

• Create and manage job orders in the ERP system based on Bill of Materials (BOM).
• Raise internal purchase requisitions aligned with submitted BOMs.
• Collaborate with engineering and sales teams to maintain an accurate master flat BOM list.
• Keep the ERP process flow documentation up to date.
  
  

ϸ Handle Spare Parts Sales Coordination

• Follow up on purchasing, delivery, and status of spare parts.
• Prepare job quotations, delivery orders (DO), invoices, and commercial documentation.
• Update customers/requestors on delivery status via email or phone.
• Maintain and update the spare parts master list and return/repair tracking.
  
  

Logistics & Documentation

• Load orders to the purchasing team based on customer POs.
• Create and update sales orders, job numbers, and related reports in the system.
• Prepare commercial invoices, packing lists, and HS code submission documents.
• Travel to customer sites or customs offices when needed.
  
  

Reporting & Support

• Provide regular sales reports and assist with documentation for management.
• Support the sales team in day-to-day operations and ad-hoc tasks as required.
  
  

Job Requirements

• Minimum 1 year of experience in a sales or administrative support role, preferably in the Administration & Office Support industry
• Able to speak in English, Bahasa Malaysia and Mandarin
• Candidates must possess at least Diploma
• Strong organizational and time management skills with the ability to multitask and priorities effectively
• Excellent communication and interpersonal skills, with a customer-centric approach
• Proficiency in using Microsoft Office suite, particularly Excel, Word, and PowerPoint
• A team player with the ability to work collaboratively across different departments
  
  

Job Benefits

• 5 Working Days
• Performance Bonus
• Medical
• Miscellaneous allowance
• Education support
• Dental
• Sports (e.g. Badminton, Futsal)
• Parking
• Annual Leave
• 13th month
• Medical and Hospitalization Leave
• EPF / SOCSO / PCB
• Medical Insurance
• Overtime Pay
• Training Provided