Sales Admin Executive / Senior Executive

Vizione Holdings; Selangor; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a Sales Administration Executive to manage sales documentation, analyze performance metrics, and coordinate marketing activities. This role involves liaising with various stakeholders, ensuring compliance with regulations, and maintaining customer records. The ideal candidate will possess strong analytical and organizational skills, along with a solid background in property sales and marketing. Join a company with over 20 years of successful projects and a commitment to innovation and quality, where your contributions can significantly impact the business.

Qualifications

• Minimum 5 years of experience in property sales and marketing administration.
• Proficient in Microsoft Excel and CRM systems for data analysis.

Responsibilities

• Manage and process sales documentation including agreements and loan documents.
• Analyze sales performance and customer purchasing trends.
• Coordinate marketing activities and campaigns with agencies.

Skills

Analytical Skills

Organizational Skills

Communication Skills

Multitasking Abilities

Education

Diploma/Degree in Business Administration

Diploma/Degree in Marketing

Diploma/Degree in Real Estate

Diploma/Degree in Finance

Tools

Microsoft Excel

Microsoft PowerPoint

CRM Systems

Job description

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• Manage and process sales documentation, including Sales & Purchase Agreements (SPA), loan documents, and credit administration.
• Track and monitor sales transactions, progress billings, payments, and loan drawdowns.
• Liaise with solicitors, bankers, and relevant authorities for financing and legal matters.
• Maintain and update customer records in the database, ensuring accuracy and compliance with regulatory requirements.
• Assist in handling customer inquiries, follow-ups, and after-sales services.
• Analyze sales performance, sales conversion rates, and customer purchasing trends.
• Monitor and generate sales reports, forecasts, and key performance metrics.
• Work closely with the sales team to identify areas for improvement based on data insights.
• Assist in tracking and evaluating the effectiveness of sales strategies.

Marketing Administration & Agency Coordination

• Coordinate marketing activities and campaigns with advertising agencies, media partners, and vendors.
• Ensure the timely execution of promotional events, property launches, and advertising activities.
• Assist in the preparation of marketing materials, brochures, social media content, and website updates.
• Track and analyze the performance of marketing campaigns and provide insights for improvement.
• Maintain proper documentation and filing of marketing materials, agreements, and reports.

General Administration & Reporting

• Prepare and compile sales and marketing reports for management review.
• Organize and coordinate meetings, site visits, and project presentations.
• Ensure compliance with company policies, procedures, and regulatory requirements.

Job Requirements

• Diploma/Degree in Business Administration, Marketing, Real Estate, Finance, or a related field.
• Minimum 5 years of experience in property sales and marketing administration.
• Strong analytical skills in sales conversion tracking, sales data analysis, and reporting.
• Detail-oriented with excellent organizational and multitasking abilities.
• Proficient in Microsoft Excel, PowerPoint, and CRM systems for data analysis and reporting.
• Knowledge of Housing Development Act (HDA), property sales processes, and loan drawdowns is an advantage.
• Excellent communication and interpersonal skills to liaise with agencies, bankers, and internal teams.
• Ability to work independently and in a team-oriented environment.

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Your application will include the following questions:

What's your expected monthly basic salary? How many years' experience do you have in the real estate industry? How much notice are you required to give your current employer?

Vizione Holdings Berhad is a leading construction company listed on the main Board of Bursa Malaysia. The Group has over 20 years track record of successful construction projects of all types ranging from townships, residential properties, schools, factories, medical faculties and etc to commercial properties. The Group has been involved in its market niche of government housing scheme for more than 16 years where it is the market leader.

Presently the Group has almost RM4 Billion contracts secured in hand and is actively securing more projects. The Group is also expanding its business into infrastructure projects and infrastructure related activities and exploring opportunities in selected low risk property developments.

The Group has won numerous awards, recognition and accolades for efficient and early project delivery, attainment of high quality standards, subcontract management and training and ergonomic and aesthetic design (design and build projects). Every the Group continues to invest in innovation, value engineering, efficiency improvement and development of technical expertise.

Vizione Holdings Berhad is a leading construction company listed on the main Board of Bursa Malaysia. The Group has over 20 years track record of successful construction projects of all types ranging from townships, residential properties, schools, factories, medical faculties and etc to commercial properties. The Group has been involved in its market niche of government housing scheme for more than 16 years where it is the market leader.

Presently the Group has almost RM4 Billion contracts secured in hand and is actively securing more projects. The Group is also expanding its business into infrastructure projects and infrastructure related activities and exploring opportunities in selected low risk property developments.

The Group has won numerous awards, recognition and accolades for efficient and early project delivery, attainment of high quality standards, subcontract management and training and ergonomic and aesthetic design (design and build projects). Every the Group continues to invest in innovation, value engineering, efficiency improvement and development of technical expertise.

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