Sales Admin Executive - Mandarin Speaking

Two95 International Inc.; Kampung Baru Balakong; On-site; MYR 150,000 - 200,000; Full time

Job summary

A dynamic company in Malaysia is seeking a skilled Administrative Assistant to provide comprehensive support to the Sales Admin Manager. The ideal candidate should have a diploma, minimum 3 years of experience in administrative roles, and proficiency in Mandarin. Responsibilities include handling correspondence, ensuring data accuracy, arranging meetings, and maintaining customer records. Join a fast-paced environment where your organizational skills can shine.

Qualifications

• At least 3 years’ experience in secretarial or administrative roles.
• Proficiency in MS Office, especially MS Excel.

Responsibilities

• Report to Sales Admin Manager.
• Assist with email correspondence and phone inquiries.
• Ensure data accuracy in the system.
• Provide daily administrative support.
• Arrange and organize appointments and meetings.
• Prepare and compile necessary documents for proposals.
• Maintain customer information and sales records.

Skills

Proficiency in MS Office

Mandatory Mandarin speaking

Good knowledge of SAP system

Education

Diploma or equivalent

Job description

Responsibilities:

• Report to Sales Admin Manager.
• Assist with email correspondence, replying as necessary based on urgency or follow-up requirements, such as product inquiries.
• Handle incoming phone inquiries and refer callers to the appropriate personnel.
• Ensure data accuracy in the server/system, including product names, serial numbers, and individual selling prices.
• Provide daily administrative support.
• Arrange and organize appointments for internal and external meetings.
• Coordinate monthly sales meetings, including booking conference rooms, arranging amenities, taking minutes, and distributing them for follow-up actions.
• Arrange flight and hotel bookings.
• Coordinate offsite meetings, conferences, and events as needed.
• Prepare and compile profiles, product presentations, and necessary documents for proposals or tenders.
• Conduct research to stay updated on industry and product information.
• Review and restructure the department’s organization chart to ensure effective communication channels.
• Assist in preparing expense claims and follow up on approvals.
• Ensure team members adhere to assigned tasks and requirements from SSM and SPM.
• Submit monthly sales reports and updates.
• Track sales targets.
• Maintain and update customer information and sales records regularly.
• Communicate customer feedback or complaints.
• Perform ad-hoc duties as required.
• Manage the team in the absence of the Sales Admin Manager.

Candidate requirements:

• Possess at least a Diploma or equivalent.
• Minimum of 3 years’ experience in secretarial or administrative roles, with proficiency in MS Office, especially MS Excel.
• Mandatory Mandarin speaking, reading, and writing skills.
• Good knowledge of SAP system is an added advantage.